AgdaPkt 2013-06-24 Closed and Joint Amended 06-21_2013

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6.1.C. - Page 1 RE PO RT To the Honorable Mayor and City Council From the Cit Mana er June 24, 2013 SUBJECT Railroad Construction and Maintenance Agreement - Caltrain Safety Improvements P roj ect RECOMMENDATION Approve and authorize, by motion, the execution of the Construction and Maintenance Agreement between the City of Redwood City and the Peninsula Corridor Joint Powers Board for their Caltrain Signal Preemption Improvement Project on Brewster Ave at Arguello Street. BACKGROUND The Peninsula Corridor Joint Powers Board (JPB) is the authority that operates the Caltrain commuter rail system along the Peninsula Corridor. The JPB will be installing safety improvements at several highway-rail grade crossings along the corridor. In Redwood City, improvements are proposed at Brewster Avenue. The improvements include modification of the existing traffic signal system, modification of the signal interconnection and preemption system, installation of traffic signs, and installation of curb ramps at the intersection of Brewster Avenue and Arguello Street to increase traffic safety and circulation in the vicinity of the track crossing. ANALYSIS The key terms of the proposed agreement between the City and JPB for the improvements are as follows. • JPB and their contracted parties are allowed access to the City's right-of-way to install proposed safety improvements. • JPB agrees to bear all of the cost of all improvements except for costs for City staff time related to review and inspection of project. • City agrees to waive Encroachment Permit fees for all work proposed. • City agrees to maintain those portions of the improvements installed within the City's right-of-way excluding the maintenance of any JPB-owned equipment. The JPB anticipates completion of the proposed project within this year. The JPB and City will collaborate on construction notification efforts.