Agmt13 Bellecci & Assoc. Design Professional Services Agreement

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After completion of the 35% plan and the cost estimate for Charter Street, Consultant will apply remaining construction budget, if any to 1) potential improvements along Stambaugh that are recommended in the Hoover Area Mobility Plan and 2) possible security improvements to the Woodside Road Pedestrian Bridge. The survey for these improvements, if needed, will be performed as part of the second survey move-in, so the initial base mapping for these improvements will be on the Google professional image. If construction budget is available for lighting or other telecom improvements to the Woodside Road Pedestrian Bridge, these can be added to the project plans and specifications via performance notes on the plans and lump sum bid items (no detailed electrical/telecom design for the bridge). "Page Turn" Meeting with Staff on 35% Submittal Day Bellecci Team will host a submittal meeting to discuss the conceptual design with City Staff. This meeting will be an opportunity to present our Team's proposed design solutions to assist City staff in their review. Bellecci can begin the design for the Public Outreach exhibits immediately following, and then incorporate the final 35% plan check comments from City staff after the review period. CONSULTANT will revise drawings and cost estimates based on comments from the City, if required. City to provide one set of revisions to consultant within three weeks receipt of the deliverables. Design Team will refine the plans during the next fin►o week period and deliver one full size sets, an electronic copy of the plan and cost estimate in PDF to the City. The refined plans will conform to the priorities established by the City after review of the cost estimate for conformance to the budget described above. Public Outreach — Part 1 Goals of the public outreach are to seek feedback on the conceptual designs and to prioritize the additional improvements that could be included in the project scope if there's money left in the construction budget. Parisi Transportation Consulting (PTC) will be leading the public outreach meetings. PTC will coordinate and facilitate a meeting with the school community and residents to finalize the project scope and design. Our translator Jungle Communications will be in attendance to facilitate small group discussions in English and in Spanish. If the attendance is minimal (15 or fewer adult residents), up to two small stakeholder meetings may be needed; location and time to be identified by the City. This added outreach would be handled as an additional service. Consultant will provide snacks at the community meeting using the reimbursable budget. Translation/Interpretation and Flyers Task 1� Flvers/Postcards Advertisinq the Meetinq: Jungle Communications will 1) Translate provided meeting details to create a Flyer indicating time, location, summary of agenda; 2) Provide basic Graphic Design, typeset and create two- sided 8.5" x 11" meeting Flyer — in PDF format to be printed and distributed by City; and 3) One side of flyer will be in English / Second side will be in Spanish. Prior to printing, City staff will review draft flyer and provide one round of edits / feedback, if any to Jungle Communications. Task 2� Interpretation & Translation Meetina Services Jungle Communications will 1) Provide one interpreter who can provide up to 2 hours of Simultaneous Interpretation or 2 hours of breakout group presentation in Spanish to audience. If the meeting are scheduled for over 2 hours, a Spanish speaking City staff or the use of the Peninsula Conflict Resolution Center (PCRC) organization may possibly facilitate —City will confirm if there's a Spanish speaking facilitator with PCRC; 2) Translation of pre-meeting prepared notes/agenda (up to 3 pages), from English to Spanish — assume will be sent to translator by the project engineers and/or City; and 3) Translation of any provided Q&A or REV:09-26-13 VR ATTY/AGR/2013.169/BELLECCI&ASSOCIATES Page 17 of 38 CHARTER ST.SRTS