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Task 10.1 -Develop a Community Outreach Plan CONSULTANT will prepare a Community Outreach Plan document early on in the project. Work on the Community Outreach Plan will commence after a kick off ineeting with CITY staff and will be completed in draft form within 30 days. CONSULTANT will submit the draft Community Outreach Plan document to the CITY for one round of review and comment. The Plan will outline project communication protocols and clarify roles between the CITY and the CONSULTANT. It will outline in detail the timing and preparation needed for each community meeting. It will identify stakeholders and provide a detailed strategy for how best to gain input from various stakeholder groups (i.e. phone, in person stakeholder meetings, attendance at already organized stakeholder group meetings to present the project, or encourage attendance at the community meetings, etc.). The Plan will also document the website strategy, strategy and timing regarding project fact sheets and their updates; the survey timing and strategy as well as the media protocols. A graphic element will be included in the Plan that will summarize the timing strategy for the community outreach efforts. Task 10.2-Project Webpage CONSULTANT will provide the CITY with various project information necessary for maintaining and updating the project webpage on the main CITY website. The information to be provided includes project e�ibits of the main alternatives, PowerPoint Presentations, Project Fact Sheets, and other figures or renderings as deemed appropriate. The information to be provided is from other task deliverables. Task 10.3-Fact Sheets CONSULTANT will prepare and distribute on the CITY website a factsheet regarding the project purpose, scope and schedule. The factsheet will include an introduction, project background, project status & schedule, and project funding. It is assumed that two rounds of updates will be completed over the duration of the project. Task 10.4 - Community Planning Meetings, Council Study Sessions, & Environmental Process Meetings CONSULTANT will prepare for, facilitate and attend up to three (3) planning oriented community meetings, four (4) Council Study Sessions and two (2) community meetings in support of the Caltrans environmental process (a scoping meeting and a meeting to explain and take comments on the Draft environmental document) during the duration of the project. This will involve a total of nine (9)meetings. The first set of community (#1) and Council Study Session (#1) meetings will focus on an overview of the Project and its purpose and schedule, existing conditions will be reviewed and the community and Council will add input on how and what to consider for possible solutions. The format is envisioned to be very interactive and community friendly use of displays, dots and maps are anticipated for the community meeting. At the Council study session similar ATTY/AGR/2013.164/URS PROFESSIONAL SERVICES AGR REV:10-15-13 VR Page 53 of 78