AgdaPkt 2013-11-18 Special - Laserfiche WebLink

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7.1 .A. - Page 6 the TA will respond within thirty(30) days of receipt. The TA's response will be final, unless otheiwise stated in the response. 2.3 Reiinbursement Basis. SPONSOR may seek reimbursement for Project Costs incuired July 1, 2012 tlu•ough June 30,2014. Project Costs must be incun•ed and paid by the SPONSOR prior to asking for reimbursement from the TA. Documentation must accompany all requests for reimbursement. No funding advances are allowed. 2.4 Accountine and Reimbursement Procedures. SPONSOR shall maintain all necessary books and records in accordance with generally accepted accounting piinciples. No more than once a inonth and no less than once every three months, SPONSOR shall prepare and submit claims for reimbursement consistent with the"Reunbursement Claim Foim," which is attached to this Agreement as Elchibit C and incorporated herein. SPONSOR sl�all include a detailing of the TA's pro rata shu•e of Project Costs for all work to be funded under this Agreement. SPONSOR shall submit supporting documentation with each Reunbursement Claim Form, which documentation may include, but is not limited to, copies of associated vendor invoices, backup documentation, checks and pa}nnent advice. Claims for reimbursement and supporting documentation are to be submitted to: Accounts Payable San Mateo County Transportation Authority 1250 San Carlos Avenue San Carlos, CA 94070 The TA shall endeavor to disburse reimbursements for approved Project Costs within thirty(30) days after the TA's approval of each claiin, subj ect to the limits on the TA's maximum contribution as established in Section 2.1. The TA's obligation to reimburse Project Costs to the SPONSOR as provided in this section shall be conditioned upon the TA's prompt receipt of quarterly progress reports from SPONSOR pursuant to Section 1.4 above. SECTION 3: Term 31 Term. The term of this Agreement shall coixunence 7uly 1, 2012 and shall conclude the earlier of(a) October 31, 2014 or(b) upon the TA's reimbursement to the SPONSOR for Project Costs and submittal by SPONSOR of the second Annual Shuttle Program Progress Repoi4 as required on Section 1.5, unless terminated sooner pursuant to this Section 3. 3.2 SPONSOR's Right to Teiminate; Re�avment upon Termination. SPONSOR may at any time teiminate the Project and this Agreement by giving sixty(60) days written notice to the TA of its election to do so. SPONSOR shall not be reimbursed for any project cost incun•ed after the end of the notice period. SPONSOR shall also indemnify the TA, its 4 San Mateo Cou¢ty Tmnspmtatia�Autho�ity/City of Redwood City Climale Best Ezpcess,Midpoint Cal4zin Shuttles December 17,2012 version boilciplate . 4797083.I ATTY/AGR2013.214/SAN MATEO COUNN TRANSPORTATION AUTHORITY Page 4 of 20 REV: 11-04-13 VR