AgdaPkt 2013-11-18 Special - Laserfiche WebLink

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7.1 .A. - Page 5 1.6 Access to Records and Record Retention. At all reasonable times, SPONSOR shail permit the TA access to all reports, designs, drawings,plans, specifications, schedules and other materials prepared, or in the process of being prepared, for the Proj ect by the SPONSOR or any conh�actor or consultant of the SPONSOR. SPONSOR shall also make available to the TA upon request any professional service agreements, change orders and any other agreements that are entered into for the performance of Project-related work and services. The SPONSOR shall provide copies of any documents described in this Section to the TA if the TA requests snch documents. SPONSOR shall retain all records pertaining to the Project for at least three years after completion of the Project. 1.7 Right to Audit. The TA, or its authorized agents, may, at any reasonable time during business hours, conduct an audit of the SPONSOR's performance under this Agreement. The SPONSOR shall permit the TA, or its authorized agents, to examine, inspect, make excerpts from, transcribe or photocopy books;documents,papers and other records of the SPONSOR which the TA reasonably determines to be relevant to this Agreement. SECTION 2: Funding and Payment 2.1 Funding Commitment. All funding obligations of the TA under this Agreement are subject to the availability of funds in the annual budget of the TA. The TA has allocated to the SPONSOR$241,811 over two yeais to be used towards SPONSOR's expendihu�es related to the Project("Project Costs"). The TA shall make this amount available to the SPONSOR as provided in this Section 2. The SPONSOR will contribute, or provide for the contribution of, any amount in excess of$241,8ll needed to implement the Project and shall provide at least 45%of the total Project Costs. The TA's funding commitment under this Agreement shall in no way establish a right for the SPONSOR toreceive addi6onal funding from the TA in connection with or related to this Proj ect. All funding obligations of the TA under this Agreement are subject to downward adjustment based on actual sales tax receipts for the fiscal years indicated, or if SPONSOR receives funding for Project Costs fxom other sources which allow SPONSOR to provide more than 45% of the total Project Costs over the term of the Agreement. 2.2 Use of Funds. SPONSOR agrees that it shall use funds provided pw•suant to this Agreement to supplement existing revenue, that funds provided pursuant to this Agreement may not be used to replace funds previously provided by local taxes or other local revenues for transportation purposes, and that the SPONSOR will limit the use of funds provided pursuant to this Agreement for the Project. If the TA determines that the SPONSOR has used funds provided pursuant to this Agreement other than for the approved Project, the TA will notify SPONSOR of its determination. The SPONSOR shall, within thirty(30) days of notification of the TA's determination, either (a) repay such funds to the TA, or(b)provide to the TA an answer detailing the SPONSOR's understanding of how the funds in question were spent for the approved Project, to which 3 Snn Mateo Counry Tianspoilatiou Authoriry/Cily of Redwood City Climate I3est Gxpress,Midpoint Caltrain Shuttles . December t 7,2012 veision boilerplate � , 4797083.t ATTY/AGR2013.214/SAN MATEO COUNN TRANSPORTATION AUTHORITY Page 3 of 20 REV: 11-04-13 VR ,