AgdaPkt 2013-12-09 Special - Laserfiche WebLink

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4.1.B. - Page 1 RE PO RT To the Honorable Mayor and City Council From the Cit Mana er December 9, 2013 SUBJECT Professional Services Agreement for as needed geotechnical inspection and material testing services and other type of special inspection and construction support RECOMMENDATION By motion, approve and authorize the City Manager to execute the agreement for professional services with Smith-Emery of San Francisco, CA to provide as needed geotechnical inspection and material testing services and other type of special inspection, and construction support for City of Redwood City's various utility infrastructure and urban facilities projects for an amount not to exceed $123,565.00 and authorize the City Manager to increase the contract amount up to 10% if necessary. BACKGROUND The City undertakes various utility infrastructure projects such as sewer, water and storm, and urban facilities improvements such as parks, pavement management, buildings and bridges to ensure the continued reliability of the City's infrastructure and urban facilities system. Each year, staff from Engineering and Public Works Services Division identifies areas that require excessive maintenance or experienced repeated service disruptions and target those areas for improvement. The work often requires geotechnical inspection and material testing services and other type of special inspection and construction support. ANALYSIS The City issued a request for proposals on September 13, 2013 for inspection and testing services from the Bay Area engineering community. Three responses to the solicitation were received by September 25, 2013, pursuant to the formal request schedule: Smith-Emery, Ninyo & Moore, and 4Leaf, Inc. Staff reviewed the proposals for compliance with the RFP-defined scope and, based on interviews, determined Smith-Emery most closely met the needs and expectations of the City at this time. Professional services are selected based on qualifications rather than cost, so no cost proposals were made with the submittals. Rates and service requirements were negotiated with the recommended firm and are presented as part of the agreement before Council. Smith-Emery satisfactorily performed similar services for various city agencies throughout California. Based on the firm's qualifications, references and experience,