AgdaPkt 2014-01-27 Closed and Regular

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9.B. - Page 2 The Consultant's schedule anticipates two years to complete this phase of work. A high-level summary of the Project schedule is attached and the accompanying Council presentation will provide more context about each phase of work. Following Caltrans procedures, the scope of work and schedule, among other standard items, will be monitored by a Project Development Team (PDT), which is presently being created by Caltrans and will convene at its kickoff meeting in late January or early February 2014. City staff will be a part of this team. The Consultant's community outreach approach was developed consistent with City practice, which exceeds standard Caltrans requirements. It includes: • Stakeholder meetings with community leaders and affected community groups and neighborhoods, • A series of public, community meetings, and • Council interaction through carefully planned and scheduled study sessions. The team has already begun meeting with key stakeholders in the community. On January 9, they met with the subcommittee of the Chamber of Commerce to solicit input on project objectives and areas of interest or concern to businesses and property owners. Before any specific concepts are moved forward the consultants are anticipating considerable discussion with a wide cross section of the City. A large portion of the community outreach activities will be focused on the alternatives development process, with some activities reserved for vetting preferred alternatives and statutory public involvement during the environmental analysis and documentation activities. Staff and the consultant team are specifically interested in feedback from Council on the following: • how Council would like to be involved in the process; and • the proposed community feedback plan. Staff will incorporate comments and advice from Council to help refine the work plan for Community Outreach. ALTERNATIVES N/A FISCAL IMPACT No fiscal impacts are anticipated from this staff report.