AgdaPkt 2014-04-28 - Laserfiche WebLink

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7.1.A. - Page 19 constraints--and shall provide Spanish translation of meeting displays and the PowerPoint translation as needed. Consultant shall develop meeting agendas, comment cards, in Spanish and English as needed, as well as a glossary of planning terms, if needed. Staffing the Meetings. Consultant shall provide 2 persons who shall be bi-lingual to assist at the meetings with set-up, breakdown, sign-in. Consultant shall provide sign- in sheets, agendas, comment cards, and the preparation of handouts, including writing and design. We shall provide experienced facilitators, up to two as needed. As an alternative, we can also provide a facilitator and graphic recorder who can capture meeting comments/questions and answers in real-time on wall-sized paper using colorful markers. This creates a sense of the history, and visually demonstrates that all comments shall be valued. it also avoids excessive repetition of comments and can be used by the Consultant facilitator, or staff, to provide a meeting wrap-up, summary of comments, at the meeting's conclusion. Meeting Summary. Consultant shall provide a visually-pleasing (graphically designed) written meeting summary incorporating photos of participants, project background, format, meeting displays, discussion, all questions/comments, and next steps. Deliverables: • Electronic (HTML) version and artwork of the meeting notice/invitation and poster • List of completed phone calls and copies of emails to community organizations and key stakeholders • Staffing for two community meetings • Meeting materials, including agenda, sign-in sheets, and comment cards • Meeting Summary Task 6: Potholing The Consultant shall conduct potholing for this project to locate existing underground utilities and avoid potential underground utility conflicts. Quotations shall be sought from potholing contractors for this work as potholing needs arise and at a cost not to exceed $12,000.00. Task 7: Construction Enqineerinq/Support The Consultant shall provide the following assistance during bidding of the project: Attend a pre-bid meeting with the City, if needed e Review and respond to inquiries by Contractors during bidding via email to the City I> Prepare any addenda to the plans and specs prepared by Consultant in electronic copy pdf format The Consultant shall provide the following assistance during construction of the project: G> Attend pre-construction meeting, if requested by Redwood City. t- Assist contractor with plan interpretation during construction. Prepare minor addenda to clarify plan intent. REV:04-11-14 VR Page 16 of 20 ATTY/AG R.2014.05 31TJ KM_175742