AgdaPkt 2014-05-12 Joint with Planning

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9.A. - Page 2 Senior Affairs Commission (three seats expire on 5/31/2018) • Marliese G. Jones* • Marie "Muffy" Tan Molano • Jodi Ziff Paley • Jema K. Turk • Kay Whiting Watanabe* BACKGROUND Appointments to Boards, Commissions and Committees (BCCs) are made annually or when vacancies occur. The expiration of terms is generally staggered within the Board, Commission or Committee. Terms usually expire either in May, June or July of each year. Every other year, non-election year, there are a large number of terms expiring within each of these BCCs. The City Council makes appointments to eight of the ten BCCs. The Planning Commission appoints members to the Architectural Advisory Committee and the Historic Resources Advisory Committee. The City Clerk's Office supports the City Council by running the recruitment process for City Council appointment and Planning Commission appointment. In addition, this office verifies applicants' eligibility under certain parameters established by City Charter, Council Ordinance or Council Resolution. ANALYSIS In the current calendar year, there are 28 vacancies to fill for various Boards, Commissions and Committee seats expiring either in May, June or July. One additional vacancy arose from a resignation in the Library Board. The recruitment process was bifurcated into two phases. Phase I addresses those seats which expired May 31, 2014 and Phase II will address seats expiring June 30 or July 31. Phase I recruitment was for 16 Council appointed seats as follows: Board of Building Review (two seats), Civic Cultural Commission (three seats), Housing and Human Concerns Committee (four seats), Parks, Recreation and Community Services Commission (four seats), and Senior Affairs Commission (three seats). Phase I recruitment also covered three seats for the Architectural Advisory Committee for Planning Commission appointment. Phase I recruitment ran between March 3 and March 31, 2014 with the following outreach to the community: news releases, Nextdoor and Tweeter feeds, ads in newspapers and local magazine, banners throughout town and fliers at City facilities. Mayor Gee recorded a video that was posted online and disseminated. He invited residents to apply and explained the important role these appointed positions have in the structure of municipal government. All incumbents as well as prior applicants, within the last two years, received a letter from the Mayor inviting them to reapply. The application document was available online and in hardcopy for the benefit of the applicant. A cover letter was required as part of the application process and email addresses were added to the reference list as per Mayor's preference.