AgdaPkt 2014-06-23 Closed and Joint SA

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9.A. - Page 2 BACKGROUND The City Council, through the Office of the City Clerk, conducted an extensive recruitment process for various expiring Board, Commission and Committee (BCC) seats. The Phase II recruitment covered the following BCCs: Planning Commission, Library Board, Port Commission and an extension of the recruitment for the Board of Building Review. In tandem, the City Clerk's Office recruited for the Historic Resources Advisory Committee for appointment by the Planning Commission. The recruitment process included a video by Mayor Gee, e-news releases, announcements in newspapers, postings on Twitter/NextDoor and banners throughout Redwood City. The application was available online and in hardcopy. As part of this recruitment, applicants were requested to submit a cover letter and email addresses for all references. Mayor Gee also reached out to all applicants who had applied in the last 24-months for any of the seats in the BCCs which had openings. All incumbents were contacted by the Mayor as well to confirm interest in reapplying. ANALYSIS The City Clerk's Office, on behalf of the City Council, embarked on Phase II recruitment for Boards, Commissions and Committees. This Office received all applications and screened them for specific requirements such as residency and elector eligibility or additional requirements as applicable. One applicant had applied through Phase I and was not appointed. Since this applicant had indicated a second choice of being appointed to the Board of Building Review, this applicant was invited to be part of the Phase II process. Two applicants withdrew their interest to serve — Mr. Chuck Ashton and Ms. Anna D'Angelo. Both were Library Board applicants. During the recruitment process of Phase II, one additional seat on the Library Board became vacant due to a resignation. This seat was added to the list of vacancies and it is the shorter-term seat. The Port Commission's recruitment was extended to June 4, 2014 and one additional applicant submitted an application. The City Council received a total of 17 applicants including those who withdrew their interest to serve. The City Council reviewed applications and individually submitted to the City Clerk the names of those it wanted to interview. Those applicants who received four individual votes were invited for an Orientation, which Mayor Gee hosted on June 9, 2014 at City Hall preceding the City Council Meeting. One other Council Member was in attendance and the majority of applicants were in attendance. The City Council conducted interviews at City Hall on June 16, 2014 and there were four applicants who were unable to be present and hence participated via telephone. ALTERNATIVES Council may decide to leave certain seats open which might interfere with reaching a quorum for Board, Commission and Committee meetings.