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Table 1—Initiate Phase Tasks and Deliverables <br /> 1.1—Planning Meeting ✓ Work Plan <br /> 1.2—Work Plan Development and Review i ✓ Document Request <br /> 1.3—Request Documents <br /> 1.4—Kickoff Meeting ✓ Kickoff Meeting Presentation <br /> El Platy Mee#aii .t <br /> TASK DESCRIPTION: NexLevel will meet with the City's Project Sponsor and other key <br /> staff to complete a detailed review of the scope of work, project timeline, deliverables, <br /> project status reporting methods, project participants (i.e. sponsor, subject matter experts, <br /> technical resources, etc.), and other items to ensure a well-planned project. During this <br /> meeting,NexLevel will discuss the tools and templates that will be leveraged. <br /> Plan Develc, 'rnent and Review <br /> TASK DESCRIPTION: NexLevel will publish a Work Plan and present the draft Work <br /> Plan to the City's Project Manager and key project staff for review and to obtain feedback on <br /> the draft Work Plan. The goal of this activity is to obtain consensus on the Work Plan and a <br /> commitment to support the Work Plan. <br /> DELIVERABLES: Draft and Present Final Work Plan to City. <br /> 1.3 :-Re ue�lr'Dbcuments. <br /> TASK DESCRIPTION: To support the activities associated with Phase 2 of the project, <br /> NexLevel will request and review documentation including, but not limited to,the following: <br /> ♦ Current City Goals <br /> ♦ Current City Strategic Business Plan, Budget, and CIP <br /> ♦ Previous Related Assessments and Plans <br /> ♦ City Organizational Chart and Contact Information <br /> ♦ Technology Budgets and Capital Plans <br /> s Technology Governance Agendas and Minutes <br /> ♦ In Process or Planned Technology Project Documentation <br /> ♦ IT Equipment Inventory (e.g. desktop/laptop/tablet, applications, peripherals, servers, <br /> storage, and backup devices) <br /> * Business Application Inventory (Installed software) <br /> o IT Policies and Procedures <br /> ♦ IT Disaster Recovery Plan <br /> ♦ Network Architecture Documentation <br /> ♦ IT Service Level Agreements <br /> IT Performance Statistics or Activity Reports <br /> s Technology Vendor Listing and Agreements <br /> DELIVERABLE: Document Request and Review. <br /> IA K ckb l eI etin <br /> TASK DESCRIPTION: Since the project will have a City-wide impact, it is important to <br /> proactively communicate with staff to ensure a clear understanding of project goals and <br /> ATTY/AGR/2014.183/NEXTLEVEL IT—2014 IT STRATEGIC PLAN <br /> REV:09-18-14 MLG <br /> Page 10 of 15 <br />