PRCS Minutes 1977-07 - Laserfiche WebLink

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TO : Parks & Recreation Commission FROM : Operational Policies Committee-Chairman Schlesinger DATE : July 20 , 1977 SUBJECT : BUILDING OPERATIONS - DEPOSIT FEES The Operational Policies Committee met on July 20 , 1977 . Those present were Commissioners Schlesinger and Hayes . Commissioner Anderson was absent . The Committee met to discuss with the staff the continuing problems relative to clean- up and damage which are being experienced as a result of the heavy use of the Community Activities Building and the Veterans Memorial Building by private groups . The present group priority system for use of the facilities categorizes the wedding receptions , private parties , etc . into Group VI , which requires the basic use fees together with a $50 deposit . The deposit may be refunded in all or in part depend- ing upon the amount of extraordinary work required to clean- up or set-up the facilities as well as provide for reimbursement for damages if they occur . Our staff is experiencing an increase in the abusive use of the facilities as well as a greater clean - up problem which results in a greater cost than the $50 deposit will cover . The efforts to receive further reimbursement for covering these costs have met with little success . It was pointed out to the Committee as an example , the incident of a recent wedding reception which resulted in a $60 damage to one table in addition to the need for extra clean-up time which completely utilized the $50 deposit . Efforts are currently under way to collect for the damages . It is difficult to ascertain the most appropriate amount to require as a deposit in that one can never predict what the condition of the build - ing facility will be at the conclusion of an event . It was suggested to the Committee , however , that the deposit be increased from $50 to $ 100 , which it is hoped will result in a greater incentive to the groups using the facility to exercise greater care in their use of public buildings . In that this deposit is imposed only upon Group VI activities (wedding receptions , private parties , etc . ) it is not felt that this increase in the deposit will impose any hardship on those groups wishing to use the public facilities for these activities . It was pointed out to the Com- mittee that it was not the intent of the staff to limit the use of the facilities , but rather to better protect the public ' s investment . At the conclusion of the discussion , the Committee unanimously agreed that the deposit required from Group VI activities be increased from $50 to $ 100 and urges the Commission ' s recommendation of this increase to the City Council . - 5 -