Agmt14 City of Foster City (IT) - Laserfiche WebLink

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Exhibit D: CalOpps Scope of Work __._ _ , � � . � .:- �� __.. __ � ,�= �� c. Back to Recruitments Link � d. Recruitment Info Link e. Advertising Link f. EEO Graph Link 10.7. Rate Application View Click on Applicant Name to view/rate the application and all submitted materials. 10.7.1. Displayed by Section. Default view shows all sections expanded but radio button to switch to a Collapse All to show only section headings.A plus/minus button to show that sections information. 10.7.2. Enter Comment, Rate and Group via this page. 10.7.3. View Correspondence,existing comments or ratings, and if hired, hired date. 10.7.4. Next button to move to the next applicant.Top of section shows what applicant you are on (i.e., 1 of 3). 10.7.5. View is one long page, scroll down.Top shows name of position, date and time application received. 10.7.6. Side Navigation Buttons: Print, Upload (documents) and link Back to Applicants 10.8.View by Staff Rating: Columns:Applicant Name,Group, Rater. 11. Add a Frocess 11.1. Each process varies,the basic procedure is to select process type (drop down list), Name the process, Choose Participants,then perform the process(write,edit,send) Process is used to track the varied activities that occur in a recruitment. It could include a letter to notify or communicate with applicant, invitation to event,score results of test/interview/rank, a list of applicants or designate a hire. After selecting the type,give the process a meaningful name. Next Button 11.2. Choose Participants Options Next step is to choose the participants you want to communicate with. By default any applicant eliminated does not appear in the list of Applicant Names.Select by Applicant Name (Default) • Quick Select: Uses the Groups • Sort By:Change the Applicant Listing order(First Name, Last Name,Group, Dept. Rating, HR Rating) • Default—Group with Select All Button at top. Select by Process • Check Box to select the process. Hover over name will show the list of names in that process. Next Button 11.3. If Letter type it will ask you to select from Template or Click New to create a new letter. Select Existing template it can be edited for this notification.The updated message is kept with the recruitment, doesn't change template. Agency has ability to add attachment to notification. 11.4. Scoring/Ranking Letters:Ability to customize each letter sent, not just the template. 11.5.Ability for HR to send notifications even if not all applications have been rated. (Override of earlier rule). 11.6. If Invitation type, it will ask for Location, Event Date, Event Time. Types of Options: • Allow agency to specify a specific date and time for each applicant • Ability for the system to automatically assign times(with agency setting up length of time, number of slots and ability to block times) • Allow candidates to use a link in email to schedule their time based on available slots. (Set up similar to above). 11.7. When ready click SEND button. Message will appear saying how many recipients will be notified. Number Page 7 of 16