Agmt14 City of Foster City (IT) - Laserfiche WebLink

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Exhibit D: CalOpps Scope of Work � _ � � _ _. ��- -. �. _ -- � �� . �� � , � � _ , :. � �x"z:.`..��sm� f ��Y -�-�.�..r,��'� .,}x� ,� _,�t,��i �. _ ,_ . ..,„...r... .. a. . . _..� . ..sw... _ ., ,y.,. . .,xe.-_w-z_ .., _. ,w < ._ _ .,. sent by email and number that the agency will need to send by US Mail.Ask agency to Confirm by clicking SEND or can Cancel. If any need to be sent by US Mail,two links will appear(modal window)to download in MS Word or PDF format. 11.8. Score Process: After any testing process,the agency can then score the results within the system. Currently they create a new process,select the group they used for the test notification. Can Enter a Score (number 1-100), Pass/Fail or Check Box for No Show. No Show Fails the person. 11.9. Rank Process:Similar to score but they applicant is given a number.Check box for No Show 11.10. List: Allows an agency to create a list of applicants.Typically used as a hire list for internal purposes. No communications is sent to anyone. Print Button, Sort by First or Last Name, Check Box to Show Scoring 11.11 Under closed files, `Re-open Recruitment'enables agencies to move recruitment back to the open file in case they accidently moved it to the closed file. 12. Templates Agencies can create templates for letters,questionnaires, and benefits.Whether they are working with benefits, questionnaires or letters the basic procedure is the same. Either click NEW or select an existing template to use as the bases for the new one. Templates can also be shared with other agencies. After the template is created,they click preview to review and if satisfied click Approve to final. Only templates finalized are available for use in the different sections. 12.1. Letter Main Screen 12.1.1. Top portion of screen allows them to click button "Create a New Letter". 12.1.2. Middle portion users can: • Filter by Type • Sort by Type, Name,Agency, Newest, Recruitment Number • Find to search by words • Display:Active only, Disabled, Incomplete,All 12.1.3. Lower Portion—List of all the letters for that agency. Letters that have not been approved appear with an asterisk in the list. Select the letter and click on button- • Display • Edit/Copy • Rename • Share • Disable 12.2. Create Letter Button Types include: Invitation, Letter, No Pass Letter, Pass Letter, Rank Letter, Rank/Score Letter,or Regrets letter. The use of the Letter type allows agencies flexibility to create almost any kind of inessage. 12.3. Layout is Date,Applicant Name,Address,Salutation (Dear).System enters this. Text Box is available for the agency to create the message. Preview, Edit(if needed) but approval is from the Preview screen. After Create Letter returns to Letters Main Interface. Page 8 of 16