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7.2.A. - Page 15 TENTATIVE AGREEMENT BETWEEN <br /> CITY OF REDWOOD CITY AND <br /> SAN MATEO COUNTY FIRE IAFF LOCAL 2400 <br /> RE: SUCCESSOR MOU <br /> 3.3 Use of City Facilities <br /> City employees or the Union or their representatives may, in accordance with established <br /> City policies, be granted the use of City facilities for meetings of City employees provided <br /> space is available. <br /> The use of City equipment other than items normally used in the conduct of business <br /> meetings, such as desks, chairs, ashtrays, and blackboardswhiteboards, is strictly prohibited <br /> unless written approval is received in advance from the City, the presence of such <br /> equipment in approved City facilities notwithstanding. <br /> 3.4 Advance Notice <br /> Except in cases of emergency, reasonable advance written notice shall be given to the Union <br /> if affected by any creation of or change to an ordinance, rule, resolution or regulation <br /> directly relating to matters within the scope of representation proposed to be adopted by <br /> the City Council, by any board or commission of the City, or by any department, and the <br /> Union shall be given the opportunity to meet with such body prior to adoption. In cases of <br /> emergency when the City management determines that an ordinance, rule, resolution or <br /> regulation must be adopted immediately without prior notice or meeting with the Union, <br /> City management shall provide such notice and opportunity to meet at the earliest practical <br /> time following the adoption of each ordinance, rule, resolution or regulation. Two (2) <br /> copies of such notice shall be sent to the District Vice President and one (1) copy shall be <br /> sent to the President of Local 2400. <br /> 3.5 Availability of Data <br /> The City will make available to employee organizations such non - confidential information <br /> pertaining to employment relations as is contained in the public records of the agency, <br /> subject to the limitations and conditions set forth in Resolution and Government Code <br /> Sections 6250 -6260. <br /> Such information shall be made available during regular office hours in accordance with the <br /> City's rules and procedures for making public records available and after payment of <br /> reasonable costs, where applicable. <br /> Information which shall be made available to employee organizations includes regularly <br /> published data covering subjects under discussion. Data collected on a promise to keep its <br /> - . . .. . .' _ . 'steal summaries, but shall not be made <br /> Nothing in this rule shall be construed to require disclosure of records that are: <br /> 1. Personnel, medical and similar files, the disclosure of which constitute an <br /> unwarranted invasion of personal privacy or which are contrary to merit system principles; <br /> Page 11 of 11 <br />