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Section VI. Additional Responsibilities <br />1. Facilities Services Responsibilities <br />a. For routine maintenance of systems, Facilities Services will <br />I. Provide the Contractor with advance schedule to the extent practicable <br />II. Provide Contractor no less than 24 hours' notice when that <br />maintenance is to occur (allowing Contractor to weigh in as to whether <br />or not the scheduled maintenance will interfere with operation and if it <br />will interfere Contractor will give alternate dates within a reasonable <br />time frame when the repair/service can be completed.) <br />111. Provide Contractor with acknowledgement that the service has in fact <br />occurred and any unusual findings related to that service. This <br />notification will be done by a service request confirmation. <br />b. For other than routine scheduled maintenance <br />I. Contractor will notify Facilities Services of needed repair/service <br />without delay via phone, fax, or email to the DPW call center. <br />Contractor shall be responsible for any damage to the Shelter, its <br />contents or any person caused by its failure to timely notify the County <br />of needed emergency repairs of conditions that threaten the structure <br />or its contents or the health or safety of occupants or the public. <br />II. Facilities Services will notify Contractor within 24 hours of its <br />anticipated investigation of requested repair (if the matter is something <br />that can be addressed at the time of investigation, Facilities Services <br />to adhere to steps which follow): <br />a) Notify the Contractor's Maintenance Coordinator at least 24 <br />hours in advance of any scheduled maintenance activity that <br />may affect the Contractor's normal working operation (noise, <br />dust, odors, interruption of water or electrical service, etc.). <br />b) Facilities Services to notify contractor of findings of the <br />investigation and its plan to address (and except for the case of <br />emergency repairs, allowing Contractor to weigh in if the <br />scheduled repairs will interfere with its operation) <br />c) Critical or emergent work will be completed at time of <br />investigation. <br />d) Facilities Services to notify Contractor promptly upon <br />completion of the repair. Notification will be given by service <br />request confirmation of close out. <br />e) Contractor will notify Facilities Services of its review of <br />the repair once completed. <br />f) All communication between Contractor and Facilities Services <br />will be copied to PHPP. <br />g) Facilities Services will leave the work areas safe and clean of <br />16 <br />