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1.0 Needs Assessment/Info Gathering Resource Finn Rate Hours Total Project Coordination Dr $140 110 $15,400 Associate DI $110 25 $2,750 Research Analysis DI $95 0 $0 PrinUMedia Coordination Dr $85 100 $8,500 Graphics - Print DI $85 50 $4,250 Clerical Support Dr $45 100 $4,500 Estimated Totals: 385 $35,400 2.0 Communications Key objective is to implement and maintain responsible communications throughout the project design and construction phases. Assist in developing and preparing communications materials as needed, in coordination with City staff and Project Team. Potentially includes a variety of collateral materials such as: Backgrounders, Fact Sheets, project updates, educational materials, traffic alerts, letters, and e-mail broadcasts**. Provide assistance with writing, editing, layout and design. Prepare and specify for City's printer and mail house*. Plan distribution and quantities as needed. This task includes the role of a ConmlUnications Coordinator who will guide internal communications within the project management team and provide continuous communications to the various community audiences. The Communications Coordinator will help the team to remember and fulfill its commitments and community responsibilities. In essence, listening to conununity input and guiding the team in learning and assimilating responsive actions. This includes meetings and conferences with City staff, public officials, Project Management Team members, media representatives, prospective recycled water customers, and potentially impacted individuals, businesses and special interest groups. The Communications Coordinator will also assist and advise Project NIanagement Team leaders on the best approaches for communications with policymakers, community and media, and will be available for consultations as needed. · Provide marketing support for securing user applications and ROEs · Offer guidance in meeting with and marketing to potential customers · Provide guidance and assistance with writing, editing, layout and design of outreach materials related to the project outreach effort · Coordinate all printing and mailing services to be perf0111led by City's printer and mail house vendors · Manage e-mail broadcast group lists and distribution of messages · Provide guidance and support to Project Team for communications with public, stakeholders and retrofit customers · Provide to the team and facilitate/encourage team listening and consideration of community and customer concerns/needs and translatelintegrate back to the Project Team efforts · Help the Project Team remember promises made in the community through the many phases of project construction · Review project-related studies, documents ,md messages prior to release and coordinate project design and constTLlction notifications · Assist program management consultant with meeting the informational needs of the Department of Health Services, Regional Water Quality Board and the County Environmental Health via project intranet portal 4