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10. Art Balsamo, 3555 Highland, Redwood City, told the Council that Redwood City had a first class Library, first class Police Facility, first class recreation center, and asked the Council to reach a little and build a first class City Hall. ---------------------------------------------------------------------------------------------------------------- Mayor Hartnett declared a recess at 8:47 p.m. Meeting reconvened at 8:59 p.m. ---------------------------------------------------------------------------------------------------------------- D. Redwood City Engineer and Project Manager Sharon Jones described the next steps including a review of revisions to the contract for Rudolph & Sletten brought to the Council for approval on December 19, 1995. She added that there might be a request for a task order change at a later date for the Fisher Friedman contract. The redesign and preparation of construction documents are expected to follow these time lines: redesign documents will be ready in January and February, completion of construction documents will be in February and March and brought to Council for its approval in late March with construction start-up scheduled for May. The City Attorney is preparing a decision on whether the City Code needs to be amended to permit prequalification of subcontractors. Project Manager Jones described the steps the City will take to shorten the review and approval process. In summary, Project Manager Jones stated that the City rejected the bids in September and analyzed the bid process coming up with three reasons why the bids came in over budget: the process itself, the construction market and the design complexity and the cost issues associated with that complexity. Project Manager Jones reviewed how those issues would be addressed and fixed in the next bidding system as explained by Milt Morgan and Mario Wijtman. In response to Council questions, Project Manager Jones explained the time lines and the necessity of going all the way back to the design phase to reach cost savings. She agreed that the Council needed to look at alternatives after they are costed out, and advised that Council would be asked for direction and permission to change any part of the design. City Manager Everett explained it would be an iterative process with the Council making decisions throughout the process. In response to Councilman Ruskin's concerns regarding the need for a visual rendering of each change, Mr. Haines agreed that he would provide descriptive visual materials. MINUTE BOOK NO. 53 Page No. 460 Special City Council Study Session Minutes December 4, 1995 Page 7