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<br />ATTY/AGR/2016.063/SSA LANDSCAPE ARCHITECTS <br />REV: 03-29-16 FF <br />Page 13 of 16 <br /> Estimated construction schedule in working days <br /> List of all submittals <br /> Schedule of Values <br /> <br />k. Prepare an updated power point presentation for presentation to Commission or City <br />Council for approval. <br />l. Attend (1) Commission or Council hearing to assist the CITY as requested to answer <br />questions. <br />m. Provide administrative support and coordination time required to perform these services. <br /> <br />Task Four Deliverables <br /> <br />1. 65% CD Drawing set (PDF) <br />2. 95% CD Drawing set (PDF) <br />3. 100% CD Drawing set (PDF) <br />4. Final Bid Set Package (PDF) and 1 wet signed full size hard copy) <br />5. (2) CITY meetings, with minutes where noted above: <br /> (1) CITY coordination meeting <br /> (1) Commission or Council hearing <br /> <br />TASK FIVE – Bid Support for Phase One <br /> <br />a. Attend and facilitate (1) pre‐bid meeting and walk‐through with bidding Contractors and <br />the CITY. SSA will furnish the agenda, sign‐in sheet, and subsequent minutes for this <br />meeting (as requested by City staff). <br />b. Provide clarification and addenda throughout bid period as required. <br />c. Attend (1) bid opening, facilitated and information recorded by others. <br />d. Review bids and coordinate with the CITY on the execution of a construction contract <br />with the lowest responsive bidder. <br />e. Provide administrative support and coordination time required to perform these services. <br /> <br />Task Five Deliverables <br /> <br />1. (2) CITY meetings, with minutes where noted above: <br /> (1) pre‐bid meeting <br /> (1) bid opening <br /> <br />TASK SIX – Construction Administration for Phase One <br /> <br />a. Attend and facilitate (1) pre‐construction meeting with Contractor and the CITY. SSA will <br />furnish the agenda, sign‐in sheet, and subsequent minutes for this meeting (as <br />requested by City staff). <br />b. Attend (9) construction meetings on site to make site observations, and provide written <br />reports and recommendations to CITY. These meetings will be led by the Contractor, <br />including furnishing agendas and minutes. SSA will furnish construction observations or <br />known deviations from the contract documents as applicable. <br />c. Respond to RFI’s and field construction questions as they arise. Maintain and update <br />submittal tracking log. Furnish supplemental drawings or directions as required. <br />d. Review submittals, shop drawings, and provide written approval, rejection, or correction <br />directives. <br />6.1.D. - Page 16