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AgdaPkt 2016-04-25 Closed and Joint SA PFA
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AgdaPkt 2016-04-25 Closed and Joint SA PFA
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Last modified
9/27/2016 10:48:55 AM
Creation date
4/22/2016 3:39:15 PM
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Template:
CC Index
CC Index - Document Type
Agenda Packet
Meeting Type
Joint
Agency Type
City Council and Successor Agency and Public Financing Authority
Date
4/25/2016
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Exhibit "A" <br /> SCOPE OF SERVICES AND PAYMENT <br /> 6.1.D. - Page 32 <br /> InfoSend offers two move update services that are compliant with the USPS. There is no set-up or monthly fee, <br /> just a per-item reporting fee that is available in the pricing section of this proposal. <br /> The first Move Update option is the Address Change Service (ACS). When this option is selected the USPS <br /> forwards your mail to the new address and records the action in their database. InfoSend retrieves this <br /> information weekly and sends you an electronic report of the forwards. Per USPS requirements you must <br /> update the addresses in your database using the information that is reported back to you by the USPS. Failure <br /> to update your addresses within the USPS's deadline(currently 90 days)will result in the loss of presort postage <br /> discounts. <br /> The second Move Update option is the NCOALink service. With this option InfoSend uses the NCOALink <br /> database to find the new addresses during data processing. The new addresses can be printed on your bills <br /> before they are mailed, or printed as-is and forwarded to the new address by the USPS. In either scenario you <br /> receive electronic reports of the new addresses after each batch is mailed. If you elect to have the USPS <br /> forward the mail you must use the report to update your database within 90 days. <br /> Print Image Archive <br /> The Print Image Archive is an optional service. This is a document archiving tool used by your customer service <br /> representatives to download PDF copies of any document that InfoSend mails. You can also choose to have <br /> InfoSend store paperless documents in the archive to give you one central location to view all paper and <br /> electronic bills. This web application allows authorized users to query the database by customer name, account <br /> number, or up to three other custom fields. Your support representatives can use this service to research <br /> customer inquiries by viewing an exact copy of the printed bill. You can also email documents to your <br /> customers directly from the application. Pricing is based on how long the documents are retained. <br /> This service can be used to reproduce exact copies of your printed bills. A screenshot of the application's <br /> search form is included below. You can pick up to 3 custom fields to index. For example the "Bill Date", "Due <br /> Date", and "Service Address" fields in the image below were added to the search form and mapped to the <br /> custom data file format for a utility client of ours. <br /> 415493 Total Record(a) <br /> PLEASE ENTER SEARCH CRITERIA BELOW TO DISPLAY RECORDS <br /> Name: ( - <br /> Account Number: I <br /> Job Code:l All jobs I` 0 <br /> Bill Date: <br /> Due Date: I` <br /> Service Address: I <br /> Received Date- - - CI To -— C 44 <br /> (MM-DD-YY): <br /> SPCL Status: <br /> Submit Search <br /> If you purchase the Print Image Archive service then you will automatically get mail tracking at no <br /> additional cost! Mail tracking data will be accessible via the Print Image Archive interface. InfoSend stores the <br /> Intelligent Mail Barcode tracing information supplied by the USPS. The USPS scans the barcode as the mail <br /> moves through their system. You can use the tracking information to verify that individual bills were mailed and <br /> see the timestamps provided by the USPS. Only available with mail sent using 1st Class Postage, and not <br /> available in some cases with postcard mailings. <br /> Should you purchase the Print Image Archive service then there is no additional service charge from InfoSend <br /> to give third party applications access to the archive. You only pay one per PDF archive fee and can access it <br /> from the search screen on the InfoSend management portal and let other applications access the documents by <br /> integrating with InfoSend's secure API (application program interface). Setup fees may apply depending on your <br /> configuration needs. <br /> Details on the Print Image Archive search and view interface that's accessible via a web browser by logging in <br /> to www.infosend.com: <br /> ATTY/AGR.2016.076/InfoSend, Inc <br /> The information in this proposal is confidential and is not to be used or disclosed except to the recipient's employees,officers 21 <br /> and agents engaged in evaluating this proposal. <br />
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