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CITY OF REDWOOD CITY <br />ASSISTANT CITY CLERK (Continued) <br /> <br />ATTY/RESO.0058/CC RESO AMENDING CLASSIFICATION & SALARY PLAN FOR ASSISTANT CITY CLERK & SENIOR ASSISTANT CITY ATTY <br />REV: 06-17-16 FF <br />Page 4 of 11 <br /> <br />3. Participate in the selection, training and evaluation of staff; assume <br />responsibility for motivating and evaluating assigned staff; provide necessary <br />training; initiate disciplinary procedures as is appropriate. <br />4. Assist in evaluating, developing and implementing department goals, <br />objectives, policies and procedures. <br />5. Manage the electronic and hardcopy processes related to the development <br />and distribution of the City Council agenda, supporting documents and <br />packet; conduct a review of all agenda items and staff reports for accuracy <br />and formatting for both hardcopy and electronic submissions; develop and send <br />agenda links to City staff and citizens; troubleshoot and resolve any electronic <br />document issues. 6. Ensure that City Council meetings are properly set up and that all meeting audio- <br />visual, communications and technology related equipment are functioning; <br />interface with members of the public who wish to speak before Council, or who <br />need information on the process and meeting; take meeting notes for use in <br />minute preparation; finalize, transmit, and track City ordinances, agreements, <br />resolutions and motions which appear on City Council agendas. <br /> <br />7. Supervise a variety of technical recordation and distribution activities such as <br />maintaining an index of all City Council official actions; receiving; processing, <br />preparing, and publishing documents regarding appeals for public hearings; <br />receiving and opening bids; and supervising the production of the Code of <br />Ordinance. <br /> <br />8. Evaluate City Clerk Office operations and activities for process efficiencies <br />and effectiveness; identify continuous process improvements and <br />modifications; conduct cost benefit analyses for process improvement; prepare <br />recommendations for operational changes including the availability of staffing <br />resources. <br />9. Perform project management duties as assigned by the City Clerk including <br />project scoping, facilitating project stakeholder meetings, development of request <br />for bid, participating in the selection of vendors, monitoring the work of <br />contracted services for compliance with City scope of work, project <br />implementation and monitoring the outcome to ensure it meets the City’s needs. <br />10. Inform and advise City Council members, Department Heads, Staff, Boards <br />and Commissions and Committees on possible problems or conflicts of interest <br />related to the Fair Political Practice Commission in the absence of the City Clerk. <br />6.3.D. - Page 10