Res16 15505 - Laserfiche WebLink

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CITY OF REDWOOD CITY ASSISTANT CITY CLERK (Continuedl 3. Participate in the selection, training and evaluation of staff; assume responsibility for motivating and evaluating assigned staff; provide necessary training; initiate disciplinary procedures as is appropriate. 4. Assist in evaluating, developing and implementing department goals, objectives, policies and procedures. 5. Manage the electronic and hardcopy processes related to the development and distribution of the City Council agenda, supporting documents and packet; conduct a review of all agenda items and staff reports for accuracy and formatting for both hardcopy and electronic submissions; develop and send agenda links to City staff and citizens; troubleshoot and resolve any electronic document issues. 6. Ensure that City Council meetings are properly set up and that all meeting audio- visual, communications and technology related equipment are functioning; interface with members of the public who wish to speak before Council, or who need information on the process and meeting; take meeting notes for use in minute preparation; finalize, transmit, and track City ordinances, agreements, resolutions and motions which appear on City Council agendas. 7. Supervise a variety of technical recordation and distribution activities such as maintaining an index of all City Council official actions; receiving; processing, preparing, and publishing documents regarding appeals for public hearings; receiving and opening bids; and supervising the production of the Code of Ordinance. 8. Evaluate City Clerk Office operations and activities for process efficiencies and effectiveness; identify continuous process improvements and modifications; conduct cost benefit analyses for process improvement; prepare recommendations for operational changes including the availability of staffing resources. 9. Perform project management duties as assigned by the City Clerk including project scoping, facilitating project stakeholder meetings, development of request for bid, participating in the selection of vendors, monitoring the work of contracted services for compliance with City scope of work, project implementation and monitoring the outcome to ensure it meets the City's needs. 10. Inform and advise City Council members, Department Heads, Staff, Boards and Commissions and Committees on possible problems or conflicts of interest related to the Fair Political Practice Commission in the absence of the City Clerk. ATTY/RES0.0058/CC RESO AMENDING CLASSIFICATION&SALARY PLAN FOR ASSISTANT CITY CLERK&SENIOR ASSISTANT CITY ATTY REV:06-17-16 FF Page 4 of 11