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2 1 Minutes of Adjourned Regular Meeting Redwood City Council May 13 , 1972 8 : 00 A . M . Mayor Keckley called the meeting to order at 8 : 00 A . M . ON ROLL CALL , the following were noted present : Councilmen Mary W. Henderson , Marguerite Leipzig , Robert E . Norris , William C . Rhodes , Ray A . Weymouth , James S . Williams , Mayor Paul C . Keckley and City Clerk Marian McCrindle . Also noted present were City Manager James M . Pales , Jr . , Assistant City Manager James M . Smith , City Controller Jack Ference and Deputy City Clerk Frances I . Reggetts . City Manager recommended in response to question by Mayor Keckley that the two matters on the outline agenda for consideration in the proposed budget be considered at the appropriate time within the subject in which they fell . City Manager then proceeded with the budget message , noting that portions of the early part of the message were devoted to explanation of the change in format from previous budgets , to set out by program proposals , with explanation in narrative form rather than in numbers . It was felt that this approach in making statement of policy was better since words provide better direction than numbers as explanation of a total fiscal program . This was the first year this was being attempted , and it was hoped to make certain refinements in the future . After adoption , there would next be a proposal for a 5-year Capital Improvement Program . The first year would be adopted by specific approval , with the remaining four approved in concept , and this would be on a continuing basis , so that there would always be a five -year projection of objectives . In the process of developing in future years , it is intended to build work measurements and statistics so that it will be possible to include justification data in the budget based on a historical record of production by department . In the future there would be more reference to "man years " data on expenditure of effort quantified in terms of objectives . This cannot be done effectively now , but as it goes along , that kind of comparative data can be developed so that Council would have the opportunity to measure production against whatever City is trying to accomplish and thereby make a value judgment as to when an expenditure can be justified in those terms . City Manager then reviewed the basic budget objectives : To attempt to provide for existing and on-going municipal service needs , as well as new services which are result of previously adopted Council policy . Also , initiation of new or expanded programs in areas of high priority need , and redirection of some existing personnel and resources to areas of primary municipal responsibility . It was also proposed to begin a process Adj . Reg . Mtg . 5-13 -72 Budget