CCC MIN 2002-04-04 - Laserfiche WebLink

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Civic Cultural Commission Page 3 Minutes of April 4, 2002 before next year's contest. The awards ceremony will take place at the start of the May Commission meeting and will be held in the Council Chambers. "Tis the Season Commissioner Ball reported that this year's 'Tis the Season event will take place on Saturday, December 7 and will go on rain or shine. The committee is discussing ways to promote this year's program. 2002 Summer Concert Series Commissioner Kushin reported the committee is proposing eight concerts to be held weekly from June to August. Manager Jordana Schneiderman is currently negotiating with various groups to perform at this year's concert series. Chairperson Dale announced the City Council awarded the Commission $16,000 to be used towards the 2002 Live at the Plaza Series, formally the Downtown Jazz Series. He stated that he is part of an ad-hoc committee consisting of Vice Chairperson Douglas, Erin Raiser, Greg St. Claire, John Anagnostou, and Mayor Dick Claire who are working on developing this program. Chairperson Dale suggested that the Commission use $14,000 for the program with the understanding that $2,000 would be used at part of the 2002-2003 budget. The committee would like to have eight concerts in June and July in front of the Library and would also like to close off Middlefield Road between Jefferson and Main Street to provide an entertainment area for the concerts. He suggested that the Commission sponsor the series and take the lead on this ad-hoc committee for the next few years. Chairperson Dale announced the ad-hoc committee will begin to gather financial support and that Erin Raiser will book the musical groups, and Greg St. Claire will work with local downtown restaurants to sell food at the concerts. Director Centeno expressed concern about moving the Commission's stage to the downtown location and returning to the Municipal Services Center; lack of available staff to handle this program; additional cost of staff time to set up the concerts, remain during the concerts and to clean up after the concerts; responsibility for producing flyers and publicity for event; negotiating contracts with the bands; issuing checks to pay the bands; and the Commission's involvement and participation with the concerts. M/S Douglas/Ball: To adopt "Live at the Plaza" as a Civic Cultural Commission sponsored event on a one year trial basis with Chairperson Dale and Vice Chairperson Douglas as Commission representatives and using the $16,000 allocated from the City Council, understanding it will be added to the FY02-03 budget and that there will be a post-series review. Motion passed unanimously.