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8.B. - Page 7 isportation Plan: Scope of Work <br /> October 2016 <br /> Page 2 of 21 <br /> Redwood City at least every other week during critical project execution periods. Total numbers of <br /> assumed project meetings are detailed in the project budget but include meetings related to: <br /> • Project team meetings with City Staff <br /> • Meetings with project stakeholders or other agency staff <br /> • Policy Advisory Committee meetings <br /> • Planning Commission/City Council meetings/hearings <br /> As part of our project management, Fehr & Peers will prepare monthly progress reports <br /> summarizing tasks completed during the previous month. <br /> This task includes: <br /> • Project Management and Coordination with City Staff <br /> • Project Initiation and Scoping <br /> • Monthly Progress Reporting, Timeline &Schedule Management, and Invoicing <br /> • QA/QC of Project Deliverables <br /> • Electronic Submittal of All Deliverables (unless otherwise noted) <br /> TASK B: OUTREACH <br /> The Citywide Transportation Plan presents an exciting opportunity to engage residents, workers <br /> and business owners—people who walk, bike,take transit and drive in the City—and to understand <br /> how their experience could not only be improved but how quality of life could be transformed with <br /> a great transportation system. <br /> Our experience is that a multifaceted outreach approach is most effective at engaging the broadest <br /> cross-section of the community. We have developed several innovative outreach strategies that <br /> we believe will be particularly effective as part of this effort, which are combined with some more <br /> traditional outreach activities. Our approach to ensuring an authentic, inclusive outreach process <br /> includes the following: <br /> Task B.1: Outreach Plan <br /> In this first task we will write a draft Outreach Plan which will document the outreach events calendar <br /> and logistics, list key stakeholders and audiences, assign roles and responsibilities, and identify <br /> communications channels and venues to advertise the events (including social media). The <br /> Outreach Plan will focus on inclusiveness: opportunities to reach all of the neighborhoods and a <br />