Agmt04 Recycled Water (Data Ins - Laserfiche WebLink

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1.0 Needs Assessment/Info Gathering Resource Firm Rate Hours Total Project Coordination DI $140 110 $15,400 Associate Dl $110 25 ~$2,?50 Research Analysis DI $95 0 $0 Print/Media Coordination DI $85 100 $8,500 Graphics -Print DI $85 50 $4,250 Clerical Support DI $45 100 $4,500 Estlnrated '1`ota[s: 385 535,400 2.0 Connnunications Key objective is to implement and maintain responsible colxuinmications throughout the project design and constructionz phases. Assist ilx developing and preparilxg communications Iaterials as needed, in coordination with City staff and Project Team. Potentially includes a variety of collateral materials such as: Backgrounders, Pact Sheets, project updates, educational materials, traffic alerts, letters, and e-mail broadcasts`*. Provide assistance with writing, editing, layout arzd design. Prepare and specify for City's printer and mail house*. Plan distribution and quantities as needed. This task includes the role of a Conununications Coordinator who will guide internal communications within the project nxanagernen.t team and provide continuous communications to the various community audiences. The Conununications Coordinator will help the team to remember and fulfill its commitnxents and community responsibilities. Ilx essence, listening to conununity input and guiding the team in reaming and assimilating responsive actions. This includes meetings and conferences with City staff, public off cials, Project Management Team members, media representatives, prospective recycled water customers, and potentially impacted individuals, businesses and special interest groups. The Corrunrmications Coordinator will also assist and advise Project Ivlanageznent Team leaders otr the best approaches for communications with policymakers, community and media, and will be available for consultations as needed. • Provide marketing support for securing user applications grid ROBS • Offer guidance in meeting with and marketing to potential customers • Provide guidance alld assistance with writing, editing, layout and design of outreach materials related to the project outreach effort • Coordinate all printing and mailing services to be performed by City's printer and naa.il house vendors • ivlanage e-mail broadcast group lists and distribution of messages • Provide guidance and support to Project Team for communications with public, stakeholders and retrofit customers • Provide to the team and facilitate/encourage team listening and consideration of community and customer concerns/needs and translate/integrate back to the Project Team efforts • Help the Project Tears remember promises made in the community through the many phases of project COIIStIIrCtron • Review project-related studies, documents and messages prior to release and coordinate project design and construction notifications 4 Assist program managernent consultant with meeting the informational needs of the Department of Health Services, Regional Water Quality Board and the County Enviromnental Health via project Intranet portal 4