AgdaPkt 2016-12-12 Closed and Joint SA PFA

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6.1.A. - Page 19 Task 1.4 — Invoicing/Proiect Status Reports At the end of each month, Wood Rodgers will prepare a budget/status report outlining the work items performed during the reporting period; budget, schedule, and work progress with respect to the project baselines and a discussion of upcoming activities scheduled to occur in the subsequent work period. Regular coordination with the City, Wood Rodgers' subconsultants and other stakeholders as appropriate, is included as a part of this task. Task 2 — SURVEYING AND UTILITIES RESEARCH The Wood Rodgers Team will provide surveying and utilities research for the Project. The tasks include (but are not limited to) the following: Task 2.1 — Collect/Review Documents The Wood Rodgers Team will review the Redwood Creek Deficiency Review, 2012 in detail (2012 Deficiency Report) and will prepare an initial screening review of all available documents to prepare the consultant requirements and work assignments. The City will provide all relevant as-builts and improvement plans available to them to the consultant. The Wood Rodgers Team will review as-builts and improvement plans for the channel system provided by the City, as well as any pertinent as-builts from other sources within the study area. Wood Rodgers will collect necessary utility data from the City, San Mateo County (County), California Department of Transportation (Caltrans), Pacific Gas & Electric (PG&E), AT&T and other telecommunications companies, petroleum pipe companies, and permitting agencies. The City will assist the Consultant in obtaining as-builts/record drawings if utility companies are being non-responsive or difficult. Wood Rodgers may send written requests to the City to copy onto City letterhead prior to sending the requests to utility providers. Task 2.2 — Site visits The Wood Rodgers structural team and CE&G will conduct site visits of the two reaches selected for the Project to assess and analyze the existing condition in order to develop recommendations and alternate methods of repair. The City may accompany the Team on the site visits. During the site visit the Wood Rodgers Team will photograph and document channel deficiencies identified in the Request For Proposal and include any additional observations of note. Photographs will be geo-referenced using handheld GPS and integrated into the project geodatabase. Notes will be taken regarding access limitations, limits of distress, severity of distress, and potential repair concepts identified. Task 2.3 — Refined Improvements Matrix/Mar), Cost Based on the site visit the Team will develop a Refined Improvement Matrix and Map of the two project reaches that considers the recommended type of improvement (i.e. repair, rehabilitate, or replacement) from the previous report, refines the improvement recommendations, and defines the approximate extent REV: 12-01.16 RL Page 15 of 23 ATTY/AGR.2016.325/Wood Rodgers, Inc.