AgdaPkt 2016-12-12 Closed and Joint SA PFA

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6.3.A. - Page 126 SP -80 Monitoring — 91.230 Describe the standards and procedures that the jurisdiction will use to monitor activities carried out in furtherance of the plan and will use to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements Compliance with Strategy Performance Outcomes In September each year, the City holds a Public Hearing to present its Consolidated Annual Performance and Evaluation Report (CAPER). The CAPER measures the City's performance against its One Year Annual Action Plan and its cumulative performance against its Strategy Performance Outcomes. The report tracks financial expenditures and uses of program funding as well as revenue earned from programs funded by CDBG and HOME. Beneficiary data is provided to categorize the types of assistance provided by the many non-profit service providers and the numerous target populations assisted by these various programs. The Housing and Human Concerns Committee updates the funding criteria annually to assure that unmet needs are being funded, and Where the City does not meet expected quantitative outcomes, Staff will be directed to make appropriate responses, either by recommending a reprogramming of funds not being expended or by recommending a new project site to be acquired for affordable housing. In total, the CAPER is the City's management tool for performance and fiscal compliance with federal regulations. Timely Expenditure Policy The City Finance Department provides a revenue and Expenditure Report each month. These reports are used by management staff to identify those activities that have little or no expenditures. While the Housing and Human Concerns Committee attempts to select capital projects for funding that are "Ready to Go", sometimes things do not go according to plan and the projects do not proceed. In these cases, the funds are reprogrammed under the City's Timely Expenditure Policy and allocated to the next project ready to proceed, or will be allocated to a new activity in the next Funding Allocation Process. Reprogramming of prior year funds is typically approved two times each year; once in May in conjunction with the Annual Action Plan and again in September in conjunction with the CAPER, to assure that the City meets the CDBG 1.5 ratio by May 1 and the HOME commitment deadline by July 31 each year. Subrecipient Monitoring The City of Redwood City has a monitoring plan to monitor sub -recipients. At least 25% of sub recipients are selected for monitoring annually based on experience, staff turnover, past monitoring results, and level of risk as well as other factors. The City also conducts quarterly desk reviews of each agency's progress in meeting performance and expenditure goals. Consolidated Plan REDWOOD CITY 123 OMB Control No: 2506-0117 (exp. 07/31/2015)