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Consultant will establish the strategic approach and criteria for grouping individual customer site designs into discreet bid packages over time, and as site designs are approved. The City's Engineering and Construction division will oversee the bid and award process. It is anticipated that multiple retrofit bid packages will be issued by the City over the duration of the Project. Task 7.2 - Prepare Contract Documents for Group 1 Bid Consultant will edit and prepare City Contract Documents, bid forms, general and supplemental conditions and combined these documents with each site retrofit design to be included in Group 1 Bid. When project is complete and all construction documents are approved and ready for bidding, consultant shall prepare and deliver to the City one (1) camera ready set of contract documents and plan sets. The City will provide the reproduction resources. Task 7.3 - Group 1 Bid Support Provide support during the Group 1 bid period including responding to contract questions, preparing addenda, coordinating and attending one pre-bid meeting, and evaluating the bid result. Provide to the City a recommendation for award. Advertisement, bid document production and the bid opening will be provided by the City. Task 8 - Construction Management Services Provide office engineering support and construction observation and management services during the retrofit construction period. Task 8.1 - Construction Engineering Support Services shall include review of shop drawings and responses to requests for information and clarification. Consultant shall provide design services, if needed during construction for change order related work. These services may including preparation of drawings, specifications, and cost estimates. It is anticipated that 108 engineering labor hours will be required per Group Bid for Construction Engineering Support. Task 8.2 - Construction Observation Services Visit the Project sites to observe construction at critical points, discuss with Contractor the correction of any defects, and make recommendations as to replacement or correction of defective work. It is anticipated that construction observation will be performed on a part time basis, depending upon the complexity of the retrofit and customer related issues. It is anticipated that 24 construction observation labor hours will be required per site. Task 8.3 - Construction Management Receive and review all certificates of inspections, tests and approvals. Consultant's review of such certificates will be for the purpose of determining that the results certified Agreement over $10K 23 KennedyJenks Rev-2 112603