AgdaPkt 2017-04-24 Joint SA PFA - Laserfiche WebLink

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Bidder Bid Amount Con-Quest Contractors, Inc. – San Francisco $2,038,840.00 Cratus, Inc. – San Francisco $2,086,300.00 D & D Pipelines, Inc. – San Anselmo $2,104,800.00 Ranger Pipelines, Inc. – San Francisco $2,125,960.00 California Trenchless, Inc. – Hayward $2,526,200.00 Engineer’s Estimate $1,500,000 to 1,600,000.00 Recommended Bidder: Con-Quest Contractors, Inc. Substantiation: Con-Quest Contractors, Inc. is the lowest responsive and responsible bidder. The low bid of $2,038,840.00 submitted by Con-Quest Contractors, Inc. is approximately 27% higher than the maximum of the engineer’s estimate of $1,600,000.00 for project construction cost. This difference may be due to increases in material and labor costs and changes in other competitive market conditions. The engineer’s estimate was determined based on construction costs of watermain replacement projects from the last few years. However, construction costs have escalated significantly since that time. Based on the bids received, staff believes that the low bid is reasonable, balanced and recommends awarding the contract to Con- Quest Contractors, Inc. Their bid is 7% lower than the average of all the bids received and the three lowest bids are within 3% of one another. In addition, Con-Quest Contractors, Inc. has successfully completed similar projects in the past and is a qualified contractor. The 2017 Watermain Replacement Project is an ongoing project per the Water System Master Plan. No projects will be delayed due to the higher bid price. There are sufficient funds to cover this overage. However, the next project scope (per the Water System Master Plan) may need to be adjusted to account for the higher bid price and the higher construction costs expected with all future projects. Construction is expected to begin in June 2017, and conclude within 150 calendar days. The City will give notice to all residents and businesses that might be affected by the construction. Additionally, the contractor is obligated to provide notice to area residents and businesses two weeks prior to the start of work on each street and/or two days prior to any interruption of water service. Signage that contains project information will be posted at the construction sites and construction updates will be available on the City’s website. ALTERNATIVES The Council may choose not to award the contract and direct staff to redesign and/or rebid this project. Continued deterioration of the watermain in the project area will 6.1.F. - Page 2