AgdaPkt 2017-06-12 Joint SA PFA - Laserfiche WebLink

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3 6. NEW MATERIAL - ACCEPTANCE The units herein specified shall be constructed throughout of new parts and materials, which shall have seen no service other than that necessary for factory tests, unless otherwise allowed in the Bid Specification. Items purchased hereunder will be subject to final inspection and acceptance at delivery destination as set forth in this Notice Inviting Bids. 7. LOWEST RESPONSIBLE BIDDER In order to promote the policy declared above, contracts will be awarded only to such Bidders as are determined to meet the following qualifications of lowest responsible Bidder. The award may be to the lowest responsible Bidder or other Bidder. In determining who the award is to be made, the awarding authority may consider, in addition to the Submitted Bid received, the experience of the Bidder for the particular service sought, the quality of work that the Bidder has done, the quality of the product or materials provided by the Bidder, the ability of the Bidder to complete the project in a timely manner, the safety compliance record of the Bidder, and the insurance carried by the Bidder. 8. AWARD OF CONTRACT OR REJECTION OF BIDS The City reserves the right to reject any and all proposals. Whenever quantities of individual items are involved the City reserves the right to make single awards or separate items in an aggregate of several items to various vendors. 9. GUARANTEE The Bidder warrants and guarantees that all equipment, materials, vehicles or supplies used or furnished and all workmanship are of the type and quality specified herein. The Bidder further guarantees that any latent fault in construction or defective material discovered within one year after acceptance of the work shall be remedied by Bidder without cost to the City, upon written notice given to Bidder. Other subsequent latent defects shall be covered by responsibilities set forth in the law. In the event of failure to comply with the above-mentioned conditions within a reasonable time after notice, the City will have the defects repaired and made good at the expense of the Bidder, who agrees to pay the costs and charges therefore immediately upon demand. The signing of this agreement by the Bidder shall constitute agreement to the above guarantees. 10. WARRANTY Bidders should specify in their Bid Submission: a. Details surrounding the manufacturer’s standard warranty on all equipment. b. Details surrounding any additional warranties offered on the proposed equipment. 11. PREPARATION FOR SHIPMENT The Bidder shall prepare all articles and materials for shipment in such a manner as to protect them from damage in transit, and shall be responsible for and repair all damaged parts or replace all losses incurred in transit to the designated delivery point and not later than the specified delivery date. When necessary, heavy parts shall be mounted on skids or crated, and all articles or materials that might otherwise be lost shall be boxed or wired in bundles. All articles shall be plainly marked for identification and destination. The Bidder shall prepare proper commercial bills of lading 2 copies of which, together with a complete shipping list, 6.1.D. - Page 5