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2 <br />�3� <br />4. <br />Attachment 1 to Exhibit A <br />Phases and Tasks <br />1.1 -Project Sponsor Planning Meeting <br />1.2 -Work Plan Development <br />1.3 -Work Plan Review with Stakeholders <br />1.4 - Kickoff Meeting <br />1.5 - Request and Review Documentation <br />1.6 -Conduct Discussions with City Management <br />1.7 -Conduct System Requirements interviews <br />1.8 - Document Functional Requirements <br />1.9 - Document Interfaces and Technical Requirements <br />1.10 - Document Data Conversion Requirements <br />1.11 -Prepare Initial Organization Readiness Report <br />1.12 -Develop Gap Analysis Report <br />1.13 - Identify Potential Vendors <br />2.1- Prepare Preliminary Budget Esumate(s) <br />2.2 - Prepare Estimated Timeline(s) <br />RFP <br />3.1 -Prepare Draft RFP(s) <br />3.2 - Review Draft RFP(s) with Stakeholders <br />3.3 -Inform Potential Vendors of RFP Release <br />3.4 -Release RFP <br />Selection <br />3.5 - Address Vendor Questions <br />3.6 - Facilitate Bidders Conference <br />3.7 - Prepare Evaluation Approach and Criteria <br />3.8 - Prepare Evaluation Committee <br />3.9 -Screen Proposals <br />3.10- Review and Score Proposals <br />3.11 -Conduct Selection Workshop <br />3.12 - Prepare for Proof -of -Capabilities (POC) <br />3.13 - Facilitate POC Meetings <br />3.14 -Complete Finalists) Due Diligence <br />3.15 -Prepare Response Analysis Report <br />Negotiation <br />3.16 - Research Prior Vendor Agreements <br />3.17 - Conduct Initial Agreement Review <br />3.18 - Facilitate Negotiation Strategy Workshop <br />3.19 - Conduct Negotiation Meetings <br />Deliverables <br />✓ Draft and Final Work Plans <br />✓ Kickoff Meeting Presentation <br />✓ Documentation Request List <br />✓ Functional Requirements Document <br />✓ Interface Context Diagrams and Technical <br />Requirements Document <br />✓ Data Conversion Requirements <br />Document <br />✓ Organization Readiness Report, Risk Log, <br />and Change Management Approach <br />✓ Gap Analysis Report <br />✓ Vendor Listing(s) <br />✓ Preliminary Budget Estimate(s) <br />✓ Estimated Timeline(s) <br />✓ Draft and Final RFP(s) <br />✓ Vendor Notification of RFP Release <br />✓ Vendor Question Responses <br />✓ Agenda for Bidder Conference <br />✓ Evaluation Scoring Approach and <br />Scoring Template <br />✓ Evaluation Scoring Summary <br />✓ POC Meeting Agenda and Scripts <br />✓ Updated Scoring Summary <br />✓ Reference Check Template <br />✓ Response Analysis Report <br />✓ Negotiation Strategy Document <br />✓ Draft and Final Agreement Comments <br />✓ Council Agenda Packet(s) <br />Figure 3 - Methodology Overview <br />In the following pages, we provide a detailed discussion of each phase. <br />REV: 06-15-17 JS Page 17 of 28 <br />ATTY/AGR/2017.127/NEXLEVEL-FSR CONSULTANT <br />