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ETo Limited \Vater Allocation Program 15) Credit adjustments will be "automated" by creating an exceptions file sent to Cash Collections from General Services Staff with all relevant data, Work Plan Software Customization Task 1 Determine and define changes required to allow VýAP to operate in the General Services Department work environment. Ensure there is a good match bet\veen Staff needs and program features. Task 2 Code software changes Implement the following changes in \V AP software code: 2.1) Historic consumption screen - Provide screen with prior consumption data available for comparison with each customer's calculated allocation. 2.2) Credit adjustments - Credits due customers as a result of allocation changes (and other transactions) will be automatically uploaded (to Cash Collections) in an appropriate format for inclusion in billings. 2.3) Sewer charges - Provide for storage of pertinent data, fixed fees and calculation of variable component for sanitation charges (based on winter consumption minimum and fixed between lower and upper limits). Task includes review of se\\'er charge ordinance. 2.4) Time limited special uses - AllO\v' creation of increased allocations for specified periods and purposes. Special uses would require separate customer notification of specific changes. 2.5) Integrate irrigation uses - Determine irrigation allocations based on billing date within a billing period. Irrigation allocations \vill be fixed based on "normal" year plant demands. Subtotaling the allocations for each Billing Period requires adjustment according to the billing date (i.e., for customers with meters read early in the cycle most of the consumption is in the prior calendar billing period; for those billed later in the cycle, their landscape use increasingly corresponds to the true calendar billing period). Task 3 Communications link with mainframe - Determine interface requirements for data transfers from \VAP to "mainframe" and vice versa. Design reliable communications link with mainframe via modem or network. Task 4 Create mainframe data interchange - Assist City ìvfIS staff in developing soft\\lare to allow downloads of customer information to \VAP and uploads of customer allocations from W AP. Redwood City - 3 - General Services Department ..--~-"'--.