Agmt17 AECOM Technical Services, Inc.

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referenced. The schedule will be submitted to the City and Caltrans and will be updated during the life of the project, typically once per month. Task 1.3 Agency/Subconsultant Coordination AECOM will coordinate with the design team, subconsultants and all involved agencies including, but not limited to, those shown below for timely flow of information. AECOM will prepare a Caltrans encroachment permit application for conducting design field activities for the City's signature. • City of Redwood City (City) • Caltrans (offices, departments, divisions and groups as directed by Caltrans Project Development) • San Mateo County Transportation Authority (SMCTA) • Federal Highway Administration (FHWA) • Union Pacific Railroad (UPRR) • City/County Association of Governments of San Mateo County (C/CAG) • San Mateo County Public Works • San Mateo County Flood Control District • San Francisco Bay Regional Water Quality Control Board (RWQCB) • Private property owners and developers (AECOM to prepare draft materials and City to coordinate) • Affiliated utility companies within the project limits • Redwood City's Complete Streets Advisory Committee (CSAC) • Redwood City School District and Sequoia Union High School District Task 1.4 Kick -Off Meeting and PDT Meetings Following Notice to Proceed, AECOM will conduct a Project Kick -Off meeting (assume 2 meetings) with the City, Caltrans, SMCTA and project stakeholders. Project scope, team organization, communication procedures, design schedule, critical activities, design data needs and project deliverables will be discussed. AECOM will conduct Project Development Team (PDT) meetings every two months (assume 10 meetings). This will include preparation and submittal of agenda, preparation and submittal of Data Request Logs, and preparation of meeting minutes for each PDT meeting, distribution of meeting minutes and development of action items list. The agenda will be submitted at least one week prior to the meeting and the meeting minutes/action items will be submitted within two weeks after the meeting, allowing one week for comments to be received on the draft meeting minutes. Final meeting minutes will be prepared and distributed, incorporating any relevant comments received on the draft meeting minutes. Task 1.5 Technical Meetings AECOM will attend meetings (assume 20 meetings) such as design coordination meetings, workshop meetings, utility meetings, comment review sessions, and safety review meetings with Page 14 of 73 REV: 07-18-17 PR ATTY/AGR.2017.166/AECOM 101/84 PS&E