AgdaPkt 2004-11-22 - Laserfiche WebLink

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5 Ø~2 The project will repair damaged sidewalk, drivèway approach, and curb and gutter at any location in the City where the property owners agree to pay one-half the cost of concrete construction. There is no charge to the property owner for associated tree root pruning or street paving. The contract includes the construction of wheel chair ramps at locations identified by resident requests. Staff has continued to follow the direction from the City Council and Tree Policy Task Force in the approach to this program. Tree work for the project will be coordinated and performed by the City's tree maintenance staff or annual tree maintenance contractor as resources are available. Root pruning versus tree removal decisions will be determined on a case by case basis, with the first priority being to preserve trees. When possible, the City will encourage property owners to preserve the tree by allowing the City to establish a sidewalk maintenance easement on private property for the relocation of the sidewalk. This creates adequate space between the tree and new sidewalk to perform root pruning. If an easement to preserve the tree cannot be agreed upon, staff may skip the site and perform a temporary sidewalk repair to maintain a usable sidewalk, and revisit the location for concrete repair at a future date. Alternatives Re-bid the project. Staff does not believe re-bidding will generate a lower bid price. Fiscal Impact The City Council approved a one million dollar appropriation in the FY 2004-2005 Capital Improvement Program, Tree Preservation and Sidewalk Repair and Wheel Chair Ramp Construction. In addition, staff estimates that property owners will reimburse the City approximately $119,500 for their share of the construction costs. The FY 04-05 budget will be expended as follows: Funding: Carry-over from 03-04 $ 56,750 Approved Project budget FY 04-05 $1,000,000 Estimated property owner contributions $ 119,500 Total estimated funding $1,176,250 Expenditures: 2004-2005 Cost Shared Project - - $ 336,250 2004-2005 Tree Preservation and Sidewalk $ 540,000 Inspection and administration $ 160,000 Commitment toward Cinema hardscape $ 90 ,000 Total planned expenditures $1,126,250 Balance for contingencies (5%) $ 50,000 ¿;b~ ordon Mann Public Works Superintendent Attachments Letter of Annullment Page 2 of 2