Agmt18 Local Government Consultants, LLC

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• Schedule at least one site visit per year to conduct meetings and interviews with individual departments and other interested staff affected by each mandate. • Establish a mutually agreeable timeframe and plan for data collection by City staff in order to meet claiming deadlines. • Review the timeframe according to the agreed upon schedule, and, if necessary, revise to accommodate the City staff timetables. • Advise the City's staff regarding reliable and defensible types of source documentation. • Provide insight as to how other cities are interpreting and claiming each mandate to ensure that nothing is overlooked and every dollar is recovered. • Collect relevant financial expenditure data to prepare an Indirect Cost Rate Proposal (ICRP) for all departments included in the City's claims. • Productive Hourly Rates will be calculated using the SCO's permitted hours per year of 1800. Unless, the City has a proven number that is less than 1800. • Complete draft of all applicable claims and send to City contact for review and resolution of all related questions/issues. • Hand deliver all approved/signed claims to the State Controller's Office prior to the State deadline. • Forward to the City a copy of the Claims Receipt signed by the State Controller's Office. • If necessary, act as liaison with the State Controller's Office in desk reviews or actual field audits. Consultant's approach to any New Claims will involve the same process as above, with additional initial steps: • immediate notification to both SB90 Coordinator and affected departmental personnel once Parameters and Guidelines have been approved by the Commission on State Mandates. Subsequent notification to these individuals once the State Controller's Office has issued claiming instructions. REV: 12-05-17 VR Page 10 of 11 ATTY/AGR.2017.286/LGC, LLC 8B 90 Consultant