AgdaPkt 2018-02-26 Joint SA PFA - Laserfiche WebLink

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6.1.A. - Page 2 Desiring to increase the pool of qualified firms, in August 2017, the City issued a request for proposals (RFP) for as -needed building inspection and plan review services and also reached out to firms known to provide municipal building inspection and plan review services throughout California. The City received nine proposals from the following firms, including three from its existing consultants: 4LEAF, Inc. CSG Consultants Shums Coda Associates Bureau Veritas Interwest Consulting Group TRB+Associates CEL Consulting, Inc. SAFEbuilt West Coast Code Consultants, Inc. Staff reviewed the proposals and determined six firms to have satisfactorily met the requirements of the RFP. Those six firms are CSG, Interwest Consulting Group (Interwest), SAFEbuilt, LLC (SAFEbuilt), Shums Coda, TRB + Associates, Inc. (TRB), and WC3. The recommended firms demonstrated an understanding of the City's processes, experience with various project types, were specific about their service delivery methods, and demonstrated commitment to meeting the City's service needs. Staff began negotiations with the six firms in December and have come to agreeable terms with all six. ANALYSIS The Community Development Department's Building Division and the Fire Department are responsible for ensuring quality development, construction and health and safety standards by processing building permit applications, reviewing development plans, enforcing zoning ordinances, helping to enforce certain chapters of the municipal and fire code, and conducting building and fire inspections. Many of the services rendered by the Building Division and Fire Department are provided on a cost recovery or user fee basis. The revenues generated for these fees are used to offset the City's labor, material and professional service costs. While much of the work is performed by staff, the City utilizes consultants during staff turnover, in high volume periods, and for specialized expertise on mid- and large-scale development projects to provide plan review and building inspection services. Due to customer service goals regarding plan review turnaround and project inspection and the complexity of certain developments, staff recommend utilizing a pool of six firms to attain value in services provided and increase reliability of service. Staff desired to enter into new agreements with its existing consultants in order to revise its terms to improve how staff are notified of changes in consultant availability and to ensure consistency across agreements with all the consultants. The new agreements will replace and supersede the existing Amended and Restated Agreements with CSG, Shums Coda, and WC3.