AgdaPkt 2018-05-07 Joint SA PFA - Laserfiche WebLink

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of Fish and Wildlife (CDFW). The permits allow for repair, rehabilitation or replacement within the concrete channel and concrete box culvert portions of the creek only. However, no work is allowed within natural lined channels. Following approval from the permitting agencies, in December 16, 2016, the Council awarded a contract to Wood Rodgers to prepare the plans, specifications and cost estimates for this project. The project was initially advertised for bidding in May 2017, however, no contractors submitted bids. Several potential contractors commented they were too busy with other projects and/or decided not to participate due to the complexity of the project. Staff and the City’s consultant, Wood Rodgers, made some adjustments in the project plans and specifications and rebid this project the second time around on December 14, 2017. Staff increased the allowable contract working days in order to have more participating bidders and to receive reasonable bids. However, only two bids were received for the 2017-2018 Redwood Creek Improvements Project. All bids far exceeded the engineer’s estimate and project budget, on February 12, 2018 Council Meeting, City Council rejected all bids. Following City Council’s direction, staff repackaged and rebid for project for the third time. This proposed bid reduced the scope of work to include only the highly critical wall sections along Jefferson Branch in order meet the City’s allotted budget for this project. ANALYSIS Bid Results On April 4, 2018, one bid was received for the 2017-2018 Redwood Creek improvements Project (Jefferson Branch only) from Disney Construction Inc. (Disney). The total base bid was $2,564,307.00 to replace approximately 477 lineal feet of existing concrete wall and approximately 239 lineal feet of concrete base slab. This bid was significantly over the budget available. However, after the staff performed the bid evaluation, the contractor and staff conducted value engineering, and the contractor agreed to reduce their total bid price by $527,620 for a total price of $2,036,687. Moreover, the reduced bid cost adjustment includes an added scope of work of replacing extra 60 lineal feet of existing concrete wall and 30 lineal feet of existing concrete base slab, resulting in a total replacement of approximately 537 lineal feet of existing concrete wall and 269 lineal feet of existing concrete base slab. The added scope of work would increase constructability, increase structural integrity and lower the unit cost per foot of wall. The added 30 lineal feet (LF) of full creek channel and the overall reduction in contract price from the original total base bid will be executed as Change Order Number 1 (CO#1). There will be no other changes in the terms of the contract by executing CO#1. 6.1.E. - Page 2