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Page 43 being tested and should be operational by summer. The interactive voice response system will be implemented in August 2005 (the calling sequences and coding are being implemented), to allow callers to schedule inspections and access inspection results via voice command. b. General Plan Update and Code and Development Procedures Streamlining - One staff position was eliminated last year and one key staff person was out for much of the year causing delays in the preparation of the General Plan. It is now progressing towards completion and joint meetings with the City Council and Planning Commission will be held this spring. The draft plan will be completed by fall of 2005 and then the EIR will be prepared. Adoption is expected by Spring 2006 at which point this objective will be completed. The Downtown Precise Plan is following nearly the same schedule, and both documents are being coordinated so that they are consistent with each other. c. City Clerk Efficiencies Through the Use of Technology - The primary responsibilities of the City Clerk department are City Council support services, Records Management, and Election Services. Many functions now better use technology. This includes: i. The Council Agenda Packet and Minutes are web-posted for the convenience of the public; in addition, the subscription list is sent via e- mail, which saves paper, postage, and labor to the organization. A new service in 2004 was the web-posting of the City Roster, which resulted in a significant cost savings for Fiscal Year 04-05. ii. The City Clerk department serves as the filing official for the mandatory Fair Political Practices Commission (FPPC) statements of economic interest/conflict of interest. In 2004, the City Clerk department took the mass mailing of FPPC F OnTI 700 Statement of Economic Interests electronic, which resulted in overwhelmingly positive feedback from filers as to the convenience and speed with which they were able to complete their mandated filings. iii. The City Clerk Department is entrusted with the preservation of the legislative history of the City and the task of providing the City Council, staff, and the public with information pertaining to official City business. Ongoing efforts include utilizing e-mail, web pages, and cable TV broadcast prior to and during Council meetings to reach the community. iv. A significant accomplishment in 2004 has been the continuing progress in launching an electronic archive of the legislative history. As of our last budget update, the past six years of data had been scanned and archived; in 2004, we expanded the archive to include City Council minutes back through 1983 and resolutions through 1994. This project has cut staff time spent researching and providing needed data by 50% and has proven to be a popular service with citizens and City staff alike. d. Employee Self-Service Options - The Human Resources department implemented two new employee self-service options in FY 04-05. Employees now have the ability to update their personal information such as address, emergency contact and phone on-line via the City's intranet site. The Human Resources Department in collaboration with the Information Technology Division 6 "-.--,, -..~ -- , -, -_.".-__0..---"'--'" > ""--..-...-,...---.."-.., , -----'^~"-'---- ,--, -- - - ---".. ..-.."