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6.1.B. - Page 17 <br />Checkpoints on the Pathway toward City -County Procurement Cooperation <br />1. Move the PD into an Per the CAPPO, "the placement of the procurement <br />Appropriate Department (division) should be operationally distinct from other <br />departments and divisions within the entity."69 <br />When subordinate to another department, procurement lacks <br />the authority and credibility to effectively regulate the <br />entity's procurement system and/or effectively negotiate <br />with vendors. <br />"In the Grand Jury's opinion, these bureaucratic layers <br />reduce the authority and effectiveness of the procurement <br />function."70 <br />The PD would be more appropriately located as a direct <br />report to the County Manager.71 <br />2. Hire Experienced Buyers Implementation of C -CPC requires the PD to be staffed with <br />buyers who have procurement management experience. <br />3. Develop and Insert <br />Piggyback Language into <br />County Contracts <br />4. Create and Distribute to <br />the Cities a Register of <br />Open Contracts <br />Procurement management experience is essential for (a) <br />implementing structural changes required for C -CPC, (b) <br />managing current PD buyers, and (c) negotiating deep <br />discounts with vendors. <br />Piggyback contracts are the vehicles through which the <br />Cities and the County can combine their purchasing power, <br />gain access to deep discounts, and save millions of dollars. <br />The PD must develop and insert piggyback language into <br />procurement contracts where applicable. <br />For the Cities to piggyback on the County's contracts, the <br />Cities must first be aware of available contracts. <br />69 "Use of Cooperative Contracts for Public Procurement" California Association of Public Procurement Officials <br />(2017): 1. <br />70 Ibid. 5. <br />71 Ibid. 8. <br />2017-2018 San Mateo County Civil Grand Jury 14 <br />