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6. 1. B. - Page 2 More information and a complete reading of the ordinance can be found at www.redwoodcity.org/shorttermrentals. To ensure compliance with the short-term rental ordinance, staff considered the City resources required to create its own registration platform, the inputs needed to collect registration fees and TOT, and labor required to monitor short-term rental hosting platforms for rentals within city limits and ensure compliance. Staff also explored utilizing a short-term rental compliance and monitoring service. In comparing the costs and effectiveness of creating a short-term rental compliance platform in-house to a third -party service, staff concluded third -party services were the least costly and most effective. Since short-term rental compliance and monitoring is a relatively new field, staff researched available third -party services and examined practices among similar California cities. After conducting the research, staff determined the platform that best meets the City's needs is Host Compliance and explored utilizing the competitive procurement process of another California city in order to minimize the costs of procurement. The utilization of other public agency's procurement processes, also known as "piggybacking", is further detailed and analyzed below. ANALYSIS In procuring services, the City follows Article VII of Chapter 2 of the Municipal Code (Purchasing Ordinance). The Purchasing Ordinance outlines the process for soliciting goods and services through competitive bidding advertised by the City. However, the Purchasing Ordinance recognizes that in certain situations alternative procedures may be used. In this instance, staff determined that forgoing a City initiated competitive process was in the best interests of the City in order to save time and obtain better terms for service. Staff recommend using another agency's purchasing process and contract which is also known as "piggybacking". Since compliance and monitoring of short-term rentals is a new activity, staff reviewed how other cities enforce their short- term rental ordinances, and, if a third -party monitor was used, how the city obtained those services. Under Section 2.80 of the Purchasing Ordinance, an alternative procedure allows the City to procure services from vendors on established lists awarded the same type of purchase contract by another public agency if that agency has competitive processes substantially equivalent to the City's. The City may consider doing so if it is more likely to obtain maximum quality, service or performance at a minimum price. This process allows the City to piggyback on the pricing that has been achieved through another public agency's bidding process. Further, alternative procedures may be