AgdaPkt 2018-10-22 Joint SA PFA - Laserfiche WebLink

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6. 1. B. - Page 3 acceptable even when there is no specific provision for alternatives to competitive bidding when competitive proposals would be unavailing or would not produce an advantage, and thwart the underlying purpose of having a competitive bid procedure. (See Graydon v. Pasadena Redevelopment Agency (1980) 104 Cal.App.3d 631.) Additionally, Section 2.80 permits the piggybacking if: • The purchases are from vendors whose names are on current established lists and have been awarded the same type of purchase contract by a state agency, county, city or other public agency after a competitive bidding process substantially equivalent to that prescribed by the City Charter or the Purchasing Ordinance; and • Such purchases conform to the specifications thereof of the City; and • The estimated price of any such purchase is equal to or lower than that estimated for such purchase if made directly by the City pursuant to the competitive bidding requirements of the Purchasing Ordinance. Staff recommends utilizing the City of Malibu's (Malibu) vendor selection and contract process employed for short-term rental registration, compliance and monitoring. Their request for proposals (RFP) and subsequent evaluations led them to select Host Compliance for short-term rental administration. Staff recommends contracting with Host Compliance for the following reasons: - Malibu has a Municipal Code section describing their RFP process (Malibu Municipal Code Section 2.56.150). This process is substantially equivalent to Redwood City's practice for issuing and evaluating RFPs. These similarities are outlined as: • Issuing an RFP when quality/capability/performance/qualification is more important than price, and the marketplace would respond better to a solicitation permitting a range of alternative proposals or evaluation and discussion prior to entering into a contract; • Ensuring the confidentiality of persons responding to the RFP and the content of proposals submitted to the City during the process of negotiation; • Making proposals available for public view after negotiations are complete; • The criteria for evaluating the proposals is identified in the RFP; and • Contracts are awarded based on the proposal determined to be the most advantageous to the city, with consideration of price and evaluation criteria.