Agmt18 Schindler Elevator Corporation

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failure or delay, Contractor agrees that it shall be liable for and pay to the City liquidated damages of two hundred dollars ($200.00) for each thirty (30) minute delay beyond the acceptable response time. Contractor agrees to pay said liquidated damages as herein provided, and in case the same are not paid, agrees that City may deduct the amount thereof from monies due or that may become due to the Contractor. 2. In the event of non -emergency calls during working hours, the Contractor shall provide service within three (3) hours of placement of the call by the City. Upon approval by the Facilities Supervisor, additional time may be allowed. If the call comes in during non- working hours, the Contractor shall respond by 10:00 a.m. the next business day. Since the determination of actual damages for any failure or delay in performance of this requirement would be extremely difficult or impractical to determine in the event of such failure or delay, Contractor agrees that it shall be liable for and pay to the City liquidated damages of one hundred dollars ($100.00) for each eight (8) hour delay beyond the allowed time. Contractor agrees to pay said liquidated damages as herein provided, and in case the same are not paid, agrees that City may deduct the amount thereof from monies due or that may become due to the Contractor. 3. All elevator service personnel responding to service requests or emergency calls shall contact City Facilities Staff upon arrival at the facility. The check-in procedure shall be to call the Facilities Help Line at (650) 780-7473 during working hours, or for after regular working hours emergencies to call Communications at (650) 780-7118 and request that they notify a Facilities Maintenance staff person. I. Schedules and Records 1. Contractor shall submit preventative maintenance work schedules to the City. These work schedules shall be designed for each type of equipment to be serviced, such as traction elevators or hydraulic elevators, and shall conform to the manufacturer's recommended practice for the particular equipment. The schedules shall also show the type and frequency of service and lubrication proposed by Contractor. The City will evaluate and approve the proposed maintenance schedules before work may commence. 2. Contractor shall perform all inspections, lubrication, adjustments, tests, cleaning, routine repairs, and other preventative maintenance activities in accordance with the approved maintenance schedules. 3. Contractor shall keep these work schedules on display in each equipment room. Schedules posted shall be of the chart type, which shall be initialed by the service person when each scheduled inspection is performed. 4. Contractor shall provide an activity log in a permanently bound journal with pre - numbered pages, and keep the log current. The log is to be kept in the machine room and available for review by City staff. The activity log is the property of the City. The activity log will be complementary to the maintenance and lubrication logs. Entries will identify who from the Contractor's organization was in the building, during what period of time, and for what purpose (e.g. regular maintenance, regular time call-back, overtime call- back, etc.). Equipment failures, passenger entrapments or unusual maintenance situations are to be noted and require the insertion of a brief explanatory entry. 5. Contractor shall fill out a service/repair tag for each billable repair that is not part of this Agreement. Contractor shall provide a copy of this to the City's Facilities Supervisor if REV: 08-07-18 MI Page 10 of 13 ATTY/AGR.2018.173/Schindler Elevator Corporation