AgdaPkt 2019-01-28 Joint SA PFA - Laserfiche WebLink

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6.D. - Page 81 of 170 Request for Qualifications: General Park Building Construction, Retrofit, Maintenance, and/or Repairs to the subcontractor using BAVN. Required Documentation: a. Schedule A List of Potential MBE/WBE/S13E/EI3E/DVBE/OBE Subconsultants; b. An online Summary Sheet organized by work area, listing the following: 1) The responses and/or bids received; 2) The name of the subconsultant who submitted the bid/quote; 3) A brief reason given for selection/non-selection as a subconsultant; c. Copies of all potential MBE/WBE/SBE/EBE/DVBE/OBE bids or quotes received must be submitted prior to award of a contract by the City; The reasons for selection/non-selection should be included in the notes section of the online Summary Sheet. If the Responder elects to perform a listed work area with its own forces, they must include a bid/quote for comparison purposes and an explanation must be provided and included on the summary sheet. All bids/quotes received, regardless of whether or not the Responder outreached to the subconsultant, must be submitted and included on the on-line Summary Sheet. To that extent, the City expects the Responder to submit a bid from each subconsultant listed on the online Summary Sheet, including those listed on the Responder's Schedule A. All potential subcontractors with whom the bidder has had contact outside of the BAVN must be documented on the online Summary Sheet. The summary sheet must be performed using the BAVN's BIP Outreach system and must be submitted by 4:30 p.m. on the first calendar day following the day of the RFQ response submittal deadline. If a bid/quote is submitted by a firm that is not registered with the BAVN, the Responder is required to add that firm to their summary sheet. A Responder's failure to utilize the BAVN's summary sheet function will result in their RFQ response being deemed non-responsive. Note: For the purposes of this RFQ only, letters of intent acknowledging a potential sub -consultant's interest in being contacted for work and/or hourly rates for their type of work will be considered the "bids or quotes received." Staff will request copies of all of the bids/quotes received as part of the BIP Outreach evaluation process. Responders must have a bid/quote from each potential subconsultant listed on their Schedule A prior to submission of the Schedule A. The submission of the Schedule A is outlined in G herein. Responders are encouraged to submit all of their bids/quotes with their RFQ response submittal. Responders will not be able to edit their summary sheet on the BAVN's BIP Outreach summary sheet function after 4:30 p.m. on the first calendar day following the day of the RFQ response submittal deadline. City staff will access the BAVN and verify compliance with the summary sheet provision of this indicator after the RFQ submission deadline. Responders are required to have each of the subconsultants on their Schedule A registered on the BAVN prior to being awarded the contract. 7 1 BOND, LINES OF CREDIT, AND INSURANCE ASSISTANCE Each notification by the Responder shall also include an offer of assistance to interested potential MBEs, WBEs, SBEs, EBEs, DVBEs, and OBEs in obtaining bonds, lines of credit, or insurance required by the Awarding Authority or Responder. Required Documentation: Include in Indicator 4, information about the Responder's efforts to assist with bonds, lines of credit and insurance. The notification must be performed using the BAVN's BIP Outreach system. Note: At the time a Responder utilizes the BAVN's BIP Outreach notification function, the required information will automatically be included in the notification. Responders will not be able to utilize the BAVN's BIP Outreach notification function if there are less than fifteen (15) calendar days prior to the RFQ response submittal deadline. Responders will be given an opportunity to include their own customized statements when utilizing the notification IMPORTANT — RESPONDERS MUST SUBMIT ALL REQUIRED FORMS (COMPLETELY FILLED OUT) BY RFQ SUBMITTAL DEADLINE. Page 75 of 103 164