AgdaPkt 2019-01-28 Joint SA PFA - Laserfiche WebLink

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6.D. - Page 82 of 170 Request for Qualifications: General Park Building Construction, Retrofit, Maintenance, and/or Repairs function. However, the City will take into consideration the wording and may deem a Responder non-responsive if the wording seriously limits potential subconsultant responses or is deemed contrary to the intent of this indicator. City staff will access the BAVN and verify compliance with this indicator after the RFQ submission deadline. The Responder shall submit completed BIP Outreach documentation either via the BAVN's BIP Outreach system or prior to award as specified for each indicator. The Awarding Authority in its review of the BIP Outreach documentation may request additional information to validate and/or clarify that the BIP Outreach submission was adequate. Any additional information submitted after the response due date and time will be treated at a higher level of scrutiny and may require third Party documentation in order to substantiate its authenticity. Such information shall be submitted promptly upon request by the Awarding Authority. D. AWARD OF CONTRACT The Awarding Authority reserves the right to reject any and all RFQ responses. The award of a contract will be to the responsive, responsible Responder whose response complies with all requirements prescribed herein. This includes compliance with the required Business Inclusion Program Outreach. A positive and adequate demonstration to the satisfaction of the Awarding Authority that a BIP Outreach to include potential MBE/WBE/SBE/EBE/DVBE/OBE sub -consultants' participation was made is a condition for eligibility for award of the contract. In the event that the Awarding Authority considers awarding away from a Responder because of the Responder's failure to supply adequate BIP Outreach documentation, the Awarding Authority shall afford the Responder an opportunity to present further evidence to the Awarding Authority prior to a public hearing of the Responder's BIP Outreach evaluation. E. SUBCONSULTANT SUBSTITUTION In addition to the requirements set forth in the provisions pertaining to the listing of potential sub -consultants, the following shall apply for the purpose of this program: Substitution During Contract Duration: The contract award requires that the level of all sub -consultant participation shall be maintained throughout the duration of the contract. To this extent, any unapproved reduction in the listed subcontract amount will be considered an unauthorized substitution. a. The Consultant shall request approval of the Awarding Authority or its designee for all substitutions of bid -listed (Schedule B) subconsultants. b. The request shall be in writing and submitted to the designated Project Manager for the Awarding Authority. The request shall give the reason for the substitution, the name of the sub -consultant and the name of the replacement. MBE/WBE/SBE/EBE/DVBE/OBE Sub -consultant Substitution: The Awarding Authority requires that whenever the Consultant seeks to substitute a bid -listed (Schedule B) subconsultant, the Consultant must make a BIP Outreach to replace the subconsultant. a. The Consultant shall contact some of each of the following: certified MBE, certified WBE, certified SBE, certified EBE, certified DVBE, and OBE sub -bid prospects from each trade (see Schedule A) for which sub-bid/subconsulting work is available and document the following for submittal: 1. Name of company contacted; contact person and telephone number; date and time of contact. IMPORTANT — RESPONDERS MUST SUBMIT ALL REQUIRED FORMS (COMPLETELY FILLED OUT) BY RFQ SUBMITTAL DEADLINE. Page 76 of 103 165