AgdaPkt 2019-03-11 Joint SA PFA - Laserfiche WebLink

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6.A. - Page 2 of 14 ANALYSIS The City will need to contract with an executive recruiting firm for as -needed recruitment services over the next few years. An outside firm is commonly used to fill executive -level vacancies, and, on occasion, is used to recruit candidates for difficult -to -fill mid -management level positions as well. In January 2019, Human Resources staff initiated a request for qualifications (RFQ) for executive recruitment services from five qualified firms that have a proven record of accomplishment with recruitments, and a demonstrated ability to conduct and provide the desired recruitment services. Four firms responded to the RFP with the following quotes for service. Staff recommends selection of Teri Black & Company to provide recruitment services to the City. The firm submitted the lowest quote to conduct a comprehensive recruitment, and has a reputation for providing exemplary service to all of its clients. It has successfully recruited impressive local government professionals to service throughout the Western United States, and provided excellent recruitment services to the City, most recently for the Chief of Police in 2018. The firm will provide comprehensive recruitment services, which includes the following: developing ideal candidate profiles; generating advertising and social media campaigns designed to attract top talent; conducting extensive outreach to identify top candidates; screening qualified candidates for in-person interviews; and performing background and reference checks on the most qualified candidates. The proposed agreement also allows the City to contract for targeted support when comprehensive executive recruitment services are not required. Approving a multi-year contract will reduce the number of times staff need to seek proposals for a recurring activity, and will allow staff to begin an executive recruitment immediately upon notification of a vacancy of an executive -level or hard -to -recruit mid-level management employee. A multi-year contract reduces the total staff time required to support the recruitment process, increasing efficiency and allowing staff to focus on higher -priority activities. FISCAL IMPACT This contract authorizes Teri Black & Company to perform comprehensive executive recruitment services for a professional services fee of $19,000 per recruitment for the first two years of the contract and $19,570 per recruitment for the third year of the contract, with potential administrative expenses in an amount not to exceed $8,500 per recruitment, for a total possible comprehensive recruitment cost of $27,500 for the first two years and $28,070 for the third year of the contract. Teri Black & Company may City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org 8 Maximum Cost Estimate for Executive Recruitment Firm Comprehensive Recruitment (excluding potential administrative costs) GovHR USA $23,500 Peckham & McKenney $25,000 Ralph Anderson & Associates $24,500 - $30,000 Teri Black & Company $5,000 - $19,570 Staff recommends selection of Teri Black & Company to provide recruitment services to the City. The firm submitted the lowest quote to conduct a comprehensive recruitment, and has a reputation for providing exemplary service to all of its clients. It has successfully recruited impressive local government professionals to service throughout the Western United States, and provided excellent recruitment services to the City, most recently for the Chief of Police in 2018. The firm will provide comprehensive recruitment services, which includes the following: developing ideal candidate profiles; generating advertising and social media campaigns designed to attract top talent; conducting extensive outreach to identify top candidates; screening qualified candidates for in-person interviews; and performing background and reference checks on the most qualified candidates. The proposed agreement also allows the City to contract for targeted support when comprehensive executive recruitment services are not required. Approving a multi-year contract will reduce the number of times staff need to seek proposals for a recurring activity, and will allow staff to begin an executive recruitment immediately upon notification of a vacancy of an executive -level or hard -to -recruit mid-level management employee. A multi-year contract reduces the total staff time required to support the recruitment process, increasing efficiency and allowing staff to focus on higher -priority activities. FISCAL IMPACT This contract authorizes Teri Black & Company to perform comprehensive executive recruitment services for a professional services fee of $19,000 per recruitment for the first two years of the contract and $19,570 per recruitment for the third year of the contract, with potential administrative expenses in an amount not to exceed $8,500 per recruitment, for a total possible comprehensive recruitment cost of $27,500 for the first two years and $28,070 for the third year of the contract. Teri Black & Company may City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org 8