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Contractor's baseline critical path method (CPM) schedule, work plan, shop drawings, traffic control plan(s), and materials and equipment including long lead-time items such as street lights and large vaults that require approval from private utilities and various project stakeholders. • Attend project -related neighborhood community and business outreach meetings as necessary. Prepare and distribute Work Notices to the residences, businesses, and commuters informing them of the impending construction and possible delays, detours, traffic control, and other possible impacts. Also, inform City's Police and Fire Departments, SamTrans, Recology, and any other regular service providers of road closures or detours anticipated during construction. Receive and track requests for information (RFIs), submittals, shop drawings, etc. received from the Contractor and assign to the appropriate entity (e.g. Design Team, City, private utility companies, etc.) for evaluation and response. Task 2 - Construction Phase; Prepare meeting agendas and chair weekly construction meetings to review and discuss the Contractor's three-week look ahead schedule to ensure that it is in line with the base line CPM schedule. Request Contractor to submit updates to the baseline schedule if construction falls behind schedule and document and approve any changes. Invite PG&E, AT&T, MCI and Comcast to the weekly meetings and as necessary, UPRR and Caltrans. Prepare weekly meeting minutes and distribute to Project team. • Coordinate and maintain correspondence with the City's Construction Inspector, Contractor and their subcontractors and suppliers, City's Design Consultant, utility companies, and permitting agencies including Caltrans and UPRR. • In conjunction with the City's Construction Inspector, perform as -needed communication and coordination with members of the public (residents, businesses, and churches) and the City for project -related impacts such as driveway access and other temporary access restrictions as well as planned temporary shut downs of services such as electrical, communication, water, gas, sewer, etc. Prepare and issue City -initiated Change Orders, Design Clarifications, and Instruction Bulletins to the Contractor. Review and evaluate all Contractor -initiated Change Order requests with the City's Construction Inspector and discuss recommendations with City staff for approval or denial. All change order work must be approved in advance or issued as time and material (T&M) changes and the Contractor will be required to submit T&M tags for the inspector's signature by the next working day. Develop and maintain a changer order tracking log including a summary of and status of pending and approved change orders. • Review and provide comments on the Construction Inspector's daily field reports and daily photographs to ensure the field activities are documented accordingly (e.g. information related to daily activities performed, site issues, manpower, equipment, and time for extra or force account work, etc.). Communicate routinely with the City's REV: 01-23-19 PR Page 30 of 14 ATTY/AGR.2019.022/41-eaf, Inc. MUUD CM