Res19 15757 - Laserfiche WebLink

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B. The Permittee shall be responsible for the actual costs incurred by the City for service charges due or connected to the Permittee's activities under the Event Permit. C. The Permittee shall be responsible for the actual costs of cleaning, repairs, and other services made necessary by the Permittee's use of Courthouse Square. D. The Permittee shall not be required to provide for or pay for the cost of public safety personnel to provide for the protection of a community event and its attendees from hostile members of the public or counter -demonstrations or for general law enforcement in the vicinity of the event. E. Upon conclusion of the Courthouse Square Event, the Parks, Recreation and Community Services Department in conjunction with the City's Finance Department shall send an invoice to the Permittee for all fees and charges still due to the City, and for the costs of services provided by City departments and for the costs to the City of any cleaning and/or repairs to Courthouse Square made necessary by the Permittee's use of Courthouse Square. F. Within ten (10) business days of the last day of the event as stated in the permit, City departments must submit billings to the Parks, Recreation and Community Services Department for review and approval of costs incurred in providing event support. G. Within thirty (30) days of the last day of the event as stated in the permit, the Parks, Recreation and Community Services Department shall determine and transmit to the Permittee an invoice for all costs above and beyond any retained security or cleaning deposits incurred or anticipated by the City in cleaning or restoring the Courthouse Square or for any additional services or costs arising out of the activity of the underlying Event Permit. Any additional services and costs that have been identified but not yet charged to the City within thirty (30) days after the event will be included as a line item on the invoice to Permittee and marked with a "TBD," meaning "to be determined" pending additional charges to the City. H. The Permittee shall have thirty (30) days from the transmission of such invoice in which to pay or request adjustment of the same. In the event there are additional services and costs marked with a "TBD" on the Permittee's invoice, the Permittee shall have thirty (30) days from the transmission of the additional invoice after such services and costs have been determined and charged to the City. Any request for adjustments shall be transmitted in writing to the Parks, Recreation and Community Services Department, who shall determine whether an adjustment is proper. Legacy Events are exempt from application and permit fees, as well as any additional City fees or staff charges related to the Legacy Event. Any other events that coincide or overlap with the timing of a Legacy Event and that are not part of the Legacy Event itself, shall not be eligible for additional City funding including City grants. Upon receipt of the scope of the Legacy Event submitted in the Courthouse Square Event Application, Legacy Event organizers shall not alter the ATTY/RESO.0035/CC RESO ADOPTING REVISED COURTHOUSE SQUARE ADMIN GUIDELINES RESO NO. 15757 REV: 04-16-19 PR MUFF NO. 205 Page 5 of 23