AgdaPkt 2007-01-08 - Laserfiche WebLink

Browse Search

Be Page 3 liability to the City is limited as the shuttle vendor will hold the primary insurance for its vehicles if a vendor is contracted to provide the shuttle vehicles and drivers. In addition to the role of managing the Shuttle Program, the Shuttle Stakeholder Group recommends the operational and financial management of the Redwood City Shuttle Pilot Program to be provided utilizing Alliance Operated - Alliance-Managed method. The pros and cons are included as follows, with tWQ altematives: Recommended Method 1. Alliance Operated - Alliance Managed: Under this scenario, the shuttle is added to an existing Alliance shuttle service contract (pending Alliance Board of Directors approval). All grant rights related to this service are transferred to the Alliance. The Alliance pays the monthly invoice with employer/city contributions and grant receipts. The City guarantees to cover funding shortfalls within a pre-determined limit (not to exceed the $75,000 annual Capital Improvement Program (CIP) budget under Traffic Impact Fees). Due to agency cash flow constraints, the City will likely need to pay the Alliance for service in advance. "Fhe Alliance would formally l'llaI"lage the day-to-day service on the City's behalf and supply quarterly shuttle reports to the city's designated contact. Pros - Ci i Service is placed under existing Alliance shuttle vendor contract eliminating a service bid requirement. Service could begin sooner. Negligible city staff time required as Alliance would assume most aspects of I the shuttleserviee. Staff time to include such items as legal transferring of grant rights, Public Works assistance with shuttle sign installation, payment of city contribution invoices, occasional meetings to obtain city input on service I Cons - Ci Requires Alliance Board of Directors' approval to add service and for a budgetary adjustment. Loss of "ownership" to constituents. City would not be operator of the service as the Alliance would be handling all customer service, financial and most decision making aspects. As the Alliance's operating budget is based entirely on grant funding, all services the agency assumes must be revenUe neutral The City would I adjustments or recommendations, etc. guarantee grant shortfall funding within i Alliance is responsible for all grant a pre-determined limit elements from reimbursement requests Due to Alliance budgetary and cash to reporting. Alliance invoices flow constraints, City would likely need employers and processes their I to pay Alliance in advance for shuttle payments. service. I , Pros - Alliance Cons - Alliance Easier to make direct changes to Requires Alliance Board of Directors' service. approval to add service and for a budgetary adjustment. Alliance has direct control over Potential cash flow concern related to Page 3 of 7