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6.F. - Page 2 of 44 demonstrations and meetings with various manufacturers and found the Isuzu to be the most suitable option for their fleet. The vehicle will be outfitted with a variety of specialized features designed to encapsulate many of the functions now used by multiple vehicles into one, centralized unit for deployment during events. The crew cab feature will allow event staff to travel to event location as a team avoiding the unnecessary accumulation of city vehicles staged at an event. Additionally, with greater payload and hauling capacity, the new truck will allow the crew to minimize the amount of trips between the event site and the municipal Service Center where event equipment are stored. Unique to this vehicle will be the installation of a Big Max Eco Series Crane previously owned by the City intended for the use of hoisting large -capacity in -ground waste collection for disposal. The in -ground waste collection helps the Parks Division reduce the frequency of collection events. Currently, the Parks Division uses a combination of trucks and a backhoe or loader to hoist the waste from the receptacle and onto a truck for disposal. This is inefficient as it requires multiple pieces of equipment and their respective operators to complete a task designed for single operator. The incorporation of the crane on this truck will allow for proper servicing and optimal efficiency of the existing in -ground waste receptacles as well as the ability to aid in the loading and unloading of event equipment during set-up and breakdown of Redwood City events. On March 4, 2019 a Notice Inviting Sealed Bids was published in The Daily Journal with a submission deadline of 2:30 p.m. on April 3, 2019. Copies of the bid notice were emailed to three prospective local bidders with additional copies available at the Public Works office located at 1400 Broadway, Redwood City, CA 94063. The received bids were opened by the City Clerk on April 3, 2019, and are summarized in the table below. Name of Bidder Bid Amount Golden Gate Truck Center (Oakland, CA) $103,130.76 Sacramento Truck Center (Sacramento, CA) No Bids Received Delta Truck Center (French Camp, CA) Staff conducted additional research following the receipt of bids on April 3, 2019 in seek of like comparisons to assure compliance with the City's purchasing guidelines. Due to the custom features and unique design of the vehicle, staff was unable to obtain a direct comparison for this purchase. However, the cost associated with the base model of the vehicle less the custom fabrication within the utility bed of the truck is consistent with other purchase price points within the market. Thus, the recommended action is to award the bid to Golden Gate Truck Center, as they are the lowest responsive and responsible bidder. Golden Gate's bid did contain one minor irregularity. The Notice Inviting Sealed Bids requested bidders to sign and date the Specification Sheet. Golden Gate did not sign and date the Specification Sheet, but did sign and date the bid proposal form. Staff recommends that Council waive this minor irregularity and accept Golden Gate's bid as the irregularity was not the result of fraudulent intent on the part of the bidder and the best interests of the public would be served by such a waiver. This decision is authorized City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org 115